The University of Iowa Looking for Administrative Services Coordinator-Otolaryngology Full Time

University of Iowa Health Care Department of Otolaryngology is seeking an Administrative Services Coordinator to contribute to the
success of a project by providing administrative services through the coordination of research activities. Duties to include:

Operational Support and Management:

Support the daily operations of project including, but not limited to,
scheduling research, reserving and paying research participants hotel stay, and paying research compensation.

May require advanced
knowledge and expertise in specific office, project, or program to provide administrative/ operational support and management.

Make
decisions and exercise a high level of autonomy while typically performing administrative support/ management responsibilities for
executives of an organization (e.g., Deans, Directors, DEOs, VPs), including managing schedules, correspondence, and travel
arrangements.

Human Resources (HR):

Initiate HR transactions at the request of others.

May exercise
knowledge of HR policies and procedures and provide basic guidance and advice.

May serve as Unit Human Resources Representative for
unit or department.

May provide functional and/or administrative supervision for students/temporary staff.

Financial
Responsibility:

Initiate purchasing requests for supplies and equipment.

Monitor accounts/expenditures; reconcile
statements.

Strategic Planning:

May assist in the coordination/preparation of strategic plans in support of
the research project. Establish timelines, remind contributors, proof and edit.

Information Management:

Typically is the primary contact for the project research-related participant activities. Gather and provide information using available
resources.

Communications Management:

Prepare and administer correspondence.

Percent of
Time: 50%

Salary: $18,848- Commensurate https://hr.uiowa.edu/pay/pay-plans/professional-and-scie
ntific-pay-structure

Benefits Highlights:

Specified Term appointment. Regular salaried position located
in Iowa City, Iowa

Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance
options; and generous employer contributions into retirement plans

For more information about Why Iowa? click here

The University of Iowa offers a generous benefits package, including paid vacation and
paid sick leave. Complete information regarding the full benefits package may be viewed at: Benefits | University Human Resources – The University of Iowa (uiowa.edu)

Education Required

A Bachelor’s degree or an equivalent combination of education and experience is required.

Experience Requirements

Excellent written and verbal communication skills are required.

6 months of
related experience is required.

Proficiency in computer applications including Microsoft Excel, Word and PowerPoint is
required.

Desirable Qualifications

Experience in an outpatient clinic setting is highly desirable.

Previous customer service experience is highly desirable.

Experience with EPIC is desirable.

Experience with scheduling
is desirable.

Knowledge of University of Iowa Hospitals and Clinics policies, procedures and regulations is desirable.

Application Process: In order to be considered, applicants must upload a resume, cover letter and 3 references that clearly address how
they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar
days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background
check.

For questions or additional information, contact Lydia Messer at [email protected]

The University of Iowa is an equal opportunity/affirmative action
employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the
basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability,
genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational
preferences.