The University of Georgia Hiring for Senior Fiscal Affairs Manager at Athens Area Full Time

Posting Number:

S10334P

Working Title:

Senior Fiscal Affairs Manager

Department:

VPR-Business & HR

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday; 8:00 a.m. – 5:00 p.m.

Advertised Salary:

$75,000-$82,000+; Commensurate with Experience

Posting Date:

04/28/2023

Open until filled:

Yes

Proposed Starting Date:

06/01/2023

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Fiscal Affairs Manager

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This is a highly visible and responsible position within the Office of Research reporting to the Director of Finance and Human Resources (CBO). Responsibilities include collaboration with the director and other senior leaders within the unit to develop, plan, organize, and implement departmental goals, policies, procedures, and operations for the Office of Research. This position directly plans and supervises the activities of a Administrative Manager and Materials Handler Supervisor.

Knowledge, Skills, Abilities and/or Competencies:

Considerable knowledge of the principles, concepts and procedures of business administration as well as knowledge of the university policies and procedures. Considerable knowledge of budgeting and procurement procedures. Ability to supervise and direct subordinate staff and ability to communicate effectively with various levels of personnel. Exceptional interpersonal skills and attention to detail.

Physical Demands:

Office work, sitting for long periods.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

Operations and Financial Management

• Collaborate with senior leaders to develop, plan, organize and implement departmental goals, policies, procedures and operations for the Office of Research to identify opportunities for continuous improvement, specifically within the areas of Finance and Core Facilities.
• Review Core Facilities on a regular basis to ensure compliance with all applicable policies and procedures; co-lead with Fiscal Affairs Manager of Office of Research annual rate setting reviews, annual budgetary reviews, and other financial analysis projects of Cores, facilities, and accounts within the Unit. Manage Core Financial meetings and maintain progress on Core Facilities financial projects.
• Ensure quarterly cost recovery accounts are maintained; perform regular account reconciliations, including payroll reviews; provide ad hoc financial issue investigation and resolution.
• Communicate and coordinate with other units on behalf of the Office of Research to facilitate funding transfers, MOUs, co-funding agreements, and other financial arrangements for the strategic advancement of unit priorities.
• Generate financial reports to keep Unit leadership apprised of various scenarios and to assist in decision making.
• Supervise and advise the Central Research Store sub-unit of the Finance and HR office, providing guidance for transactions. Advise unit leadership on procurement policies and strategies; analyze available funding sources for procurement goals.

Percentage of time:

40

Duties/Responsibilities:

Budget Management

• Analyze budgets and advise senior leaders in financial decisions to maximize resources. Manage and maintain a portfolio of state, IDC, DSS, and grant accounts.
• Plan, organize, and prepare annual budget for the Office of Research, including BPSS submission.
• Initiate, review, and approve transactions in UGA Financials, OneUSG, UGAmart, TouchNet, FAME, FBS, and other UGA-based financial systems.

Percentage of time:

30

Duties/Responsibilities:

Supervising Employees

• Oversee and manage the performance of direct reports. This involves ensuring that employees are carrying out their job duties effectively and efficiently, while also adhering to company policies and procedures.
• Specifically, a key job responsibility of supervising employees is to provide direction and guidance to team members, setting expectations for their work and ensuring that they have the necessary resources and support to succeed in their roles. This may involve delegating tasks, providing training and development opportunities, and coaching employees to improve their skills and performance.

Percentage of time:

20

Duties/Responsibilities:

Act as backup to the Director of Finance and HR and represent the Director at various meetings and events on campus as requested.

Percentage of time:

10

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Erin Eaton

Recruitment Contact Email:

[email protected]