The University of Georgia Hiring for Project Communication and Coordination Assistant at Athens Area Full Time

Posting Number:

S11406P

Working Title:

Project Communication and Coordination Assistant

Department:

CAES-Horticulture

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

UGA College of Agricultural and Environmental Sciences (CAES) is a renowned institution dedicated to innovative research, transformative education, and impactful outreach in agriculture, environmental sciences, and food security. With a rich history spanning over 150 years, UGA CAES is a leader in addressing global challenges and shaping the future of sustainable practices.

UGA Horticulture is a leading department focused on plant science, crop production, breeding, and controlled environment agriculture (CEA). Through cutting-edge research, hands-on education, and industry collaborations, UGA Horticulture prepares students for successful careers in horticulture and promotes sustainable practices in plant cultivation.

College/Unit/Department website:

https://hort.caes.uga.edu/

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday-Friday 8am-5pm
Occasional nights and weekends

Advertised Salary:

Commensurate with Experience

Posting Date:

12/12/2023

Open until filled:

No

Closing Date:

12/19/2023

Proposed Starting Date:

12/19/2023

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Office/Clerical Assistant

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Bachelor’s degree in Horticulture, Ag Economics, Ag Education, Ag Leadership, or a closely related field.

Position Summary:

The Project Communication and Coordination Assistant will facilitate effective intra-project communications with participants and advisory members, assisting with research progress tracking and expenditures, assisting in outreach efforts, and undertaking other tasks as needed. This position involves strong organizational and communication skills, attention to detail, and working collaboratively with diverse project stakeholders.

• P-Card responsibilities.

This is a fully grant-funded position. Employment contingent on continuation of funding.Knowledge, Skills, Abilities and/or Competencies:

• Knowledge of horticulture and CEA.
• Analytical skills to identify problems and create solutions independently with minimal instruction or supervision
• Strong communication skills (listening, written, and verbal).
• Strong organizational and time management skills.
• Exceptional computer skills.
• Ability to work effectively in a collaborative, interdisciplinary team of students, faculty, and staff.
• A strong background in project management.
• Familiarity with financial and progress reporting processes.
• Proficiency in coordinating meetings and maintaining records
• Knowledge of social media platforms and web development.

Physical Demands:

Organize, host, travel to meetings and conferences, interact with project members and stakeholders, and facilitate the presentation of research results at scientific and outreach events. Driving to perform job related duties.

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

Yes

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

No

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

Facilitate Intra-Project Communications and Project Management

• Assist in coordinating communication among Principal Investigators (PIs), post-docs, and graduate students involved in the project.
• Schedule meetings, invite participants, and take meeting minutes; maintain notes and recordings.
• Organize and plan annual meetings, working closely with the advisory board, outreach team, and impact assessment team.
• Maintain the project’s listservs and other necessary information for effective group communications.
• Coordinate and prepare the progress reports with the Project Director (PD) for the NIFA Report portal.
• Close out the impact evaluation report with the PD

Percentage of time:

40

Duties/Responsibilities:

Assist with Outreach Efforts

• Maintain the project website: https://www.hortlamp.org, including updating new content from team members and updating the website for accessibility.
• Assist team members with delivering outreach materials, including coordinating a series of short videos, 1-page research shorts, and Extension bulletins developed by project members.
• Organize meetings/communication related to the project outreach activities, including on-farm trials and presentations to various stakeholders.
• Manage project-related information on outreach platforms, including the project webpage, Facebook, and LinkedIn.

Percentage of time:

35

Duties/Responsibilities:

Track Research Progress and Expenditures

• Monitor and track research expenditures by team members and provide summary reports to the PD and PIs.
• Compile required financial and progress reports for submission to the USDA.
• Handle expense reports for Advisory Panel members attending the annual meeting.
• Coordinate expenses related to the annual meeting, such as venue and catering arrangements.

Percentage of time:

20

Duties/Responsibilities:

Other Tasks as Needed

• Provide additional administrative support as required by the project.

Percentage of time:

5

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Rhuanito Ferrarezi

Recruitment Contact Email:

[email protected]