The University of Georgia Hiring for Grants Specialist I / Grants Specialist II / Grants Specialist III at Athens Area Full Time

Posting Number:

S11786P

Working Title:

Grants Specialist I / Grants Specialist II / Grants Specialist III

Department:

VPR-SPA Pre-Award

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday; 8:00 a.m. – 5:00 p.m.

Advertised Salary:

Commensurate with Experience

Posting Date:

03/08/2024

Open until filled:

Yes

Proposed Starting Date:

04/01/2024

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Grants & Contracts Professional

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

This posting is for a range of positions.

The preferred qualification for a Grants Specialist I are a Bachelor’s degree and at least 1 year of experience in research administration at an institution of higher education or 2 years of office experience.

The preferred qualification for a Grants Specialist II are a Bachelor’s degree and at least 3 years of experience in research administration at an institution of higher education or 4 years of office experience.

The preferred qualification for a Grants Specialist III are a Bachelor’s degree and at least 5years of experience in research administration at an institution of higher education or 6 years of office experience.

Position Summary:

Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $441 million in FY21. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliance, problem-solving, etc.) The successful incumbent will join several other research administrators in SPA and maintain a caseload of proposals or awards spanning a group of departments, colleges, centers, or institutes at UGA. Highly professional customer service drives all activities in SPA. The employee will promote application of uniform guidance, sponsor rules and regulations, and UGA policies and procedures as it relates to proposal preparation and award acceptance and provide assistance to faculty, staff, and graduate students in this regard. The employee will independently manage a caseload, possess signatory authority to bind the University, and communicate with our sponsors as appropriate.

Knowledge, Skills, Abilities and/or Competencies:

• Grants Specialist I – Basic levels of knowledge of institutional policies and procedures pertaining to external funding and finance and administration. Work under high levels of supervision in a deadline-oriented environment with frequent guidance of a mentor. Strong commitment to excellent customer service and the ability to manage an entry level desk with the guidance of a mentor.
• Grants Specialist II – Intermediate level of knowledge of institutional policies and procedures pertaining to external funding and finance and administration. Work under a mid-level of supervision in a deadline-oriented environment with some guidance of a mentor. Strong commitment to excellent customer service and the ability to manage a mid-level desk with some mentor guidance.
• Grants Specialist III – Advanced levels of knowledge of institutional policies and procedures pertaining to external funding and finance and administration. Work under low levels of supervision in a deadline-oriented environment with only little guidance from a mentor. Strong commitment to excellent customer service and the ability to independently manage a high-level desk with little guidance.
• All Grants Specialists (I-III) – Ability to establish and maintain effective working relationship swith university personnel, state and federal agencies and private organizations on complex matters. Ability to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics. Serve as a resource for others in the Pre-Award Office.

Physical Demands:

• Sitting, standing, walking, bending, stooping, pushing, pulling, lifting and carrying up to 20 lbs.
• Sitting for long periods of time at a desk and computer.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

Reviews grant proposals for compliance with federal, state, and sponsor rules and regulations as well as UGA policies and procedures, and signs, submits, and sets up the same on behalf of the University of Georgia and the Research Foundation.

Percentage of time:

30

Duties/Responsibilities:

Prepares revised budgets, Just In Time Responses, and other pre-award, but post proposal submission information and submits the same to sponsors.

Percentage of time:

15

Duties/Responsibilities:

Assures compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use, debarment and suspension, drug-free workplace. Ensures accuracy of proposal budget including indirect costs, cost share, and subcontracts’ adherence to internal legal considerations.

Percentage of time:

20

Duties/Responsibilities:

Assists faculty and staff with proposal development and preparation by interpreting agency philosophy, policies, regulations and guidelines; interprets, clarifies, and documents diverse agency requirements, procedures, and policies.

Percentage of time:

15

Duties/Responsibilities:

Serves as liaison between potential funding agencies and faculty regarding complex questions. Performs related work and carries signature authority to bind the University to a contract, including the ability to agree to terms and conditions of an award at proposal time.

Percentage of time:

20

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Melissa Mottley

Recruitment Contact Email:

[email protected]