The University of Georgia Hiring for Communications Associate – Office of Academic Affairs at Athens Area Full Time

S10475P

Working Title:

Communications Associate – Office of Academic Affairs

Department:

CAES-Assoc Dean Instruction

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday 8am-5pm; occasional evening events

Advertised Salary:

$46,000

Posting Date:

05/24/2023

Open until filled:

Yes

Proposed Starting Date:

07/01/2023

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Communications Professional

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Preferred Master’s Degree in field and 1-2 years experience

Position Summary:

This incumbent supports the daily operations and activities in the Office of Academic Affairs and serves as the primary support for the Assistant Deans of Academic & Faculty Affairs. It coordinates several communication functions for the College of Agricultural & Environmental Sciences’ (CAES) Office of Academic Affairs student engagement efforts. The person in this role uses discretion in planning and implementing communications efforts which include writing for digital media and promotional materials, social media management, and other communications techniques to achieve the Office’s goals. This position is also the point of contact for communicating student-related information to the CAES student body. In addition, this role manages the Spring Break Tour Through Georgia Agriculture and CAES Undergraduate Research Symposium, along with providing program support for the FABricate Entrepreneurial Initiative, CAES Graduate Awards Reception, Rural Scholars’ weekend, Orientation 2.0, CAES Student Awards and Recognition Banquet, CAES Study Abroad, student recruitment efforts, and various other Academic Affairs initiatives. They work closely on behalf of the CAES Office of Academic Affairs with the College’s Office of Marketing and Communications, Office of Development and Alumni Relations, and other stakeholders and are responsible for ensuring that Academic Affairs communications are in-line with the broader campus messages at UGA. The employee is responsible for maintaining up-to-date knowledge on campus-wide communications, innovative social media strategies, and best practices for interacting with CAES students and the larger audience at UGA.

Knowledge, Skills, Abilities and/or Competencies:

• Thorough knowledge of media production, including social media strategy
• Ability to interact effectively with the public
• Skills in the coordination of special events
• Ability to work under limited supervision
• Strong organizational skills and attention to detail
• Experience with basic web development
• Working knowledge of office practices and procedures, word processing, Excel
• Ability to manage multiple projects concurrently

Physical Demands:

• Standard for office environment, including sitting for long periods of time, filing, minimal lifting of boxes up to 20 lb.
• Event set-up
• Driving as needed to perform job duties

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

• Directs and coordinates social media for CAES students.
• Prepares and manages the CAES student weekly newsletter.
• Produces associated materials including graphic design and digital media.
• Makes adjustments to the CAES Students webpage as necessary.
• Fields all requests for promotion from CAES departments, UGA campus partners, and outside stakeholders.

Percentage of time:

50

Duties/Responsibilities:

• Assistant to the Assistant Dean for Academic & Faculty Affairs.
• Provides support and collaboration for Fabricate, Rural Scholars’ weekend, and CAES Student Leadership Banquet.
• Plans and executes student-focused events and promotional campaigns including Orientation 2.0, CAES Spring Break Tour, and Graduate Awards Reception

Percentage of time:

40

Duties/Responsibilities:

• Greet visitors to the office, answer phones, and direct inquiries to the correct resource.
• Maintains calendar, reserves rooms, schedules meetings, sets up technology.
• Assist with meeting correspondence and paperwork.
• Other general office duties, as appropriate.

Percentage of time:

10

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Caroline Hinton

Recruitment Contact Email:

[email protected]