The University of Alabama Hiring for Program Assistant – Program Assistant, Fraternity and Sorority Life – at Tuscaloosa, AL Full Time

Pay Grade/Pay Range: 55 Hourly (non-exempt) – $ 15.00 – $ 18.81

Department/Organization: 870301 – Fraternity & Sorority Life

Normal Work Schedule: Monday – Friday 8:00am – 5:00pm; occasionally on nights and weekends

Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.

Additional Department Summary: Under limited supervision, assists the Executive Director in the day-to-day operations of the UA Fraternity and Sorority Community, which is comprised of around 12,000 students in 68 organizations. Oversees the program support, general office, and administrative duties with some variety and complexity. Typical duties may include overseeing some aspects of the office, acting as a liaison to other offices within the University as well as external contacts, maintaining budget records, supervising students, arranging meetings/itineraries/agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.

The Program Assistant provides direct clerical and administrative support to the Executive Director, Directors, and OFSL staff as needed. Responsible for completing any relevant training. Responsible for greeting and welcoming office visitors, answering general questions, managing office email and telephone communications.
Responsible for completing required training and promoting a safe, hospitable, and respectful workplace.
Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.

Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate’s degree and one (1) year of general office experience; OR a Bachelor’s degree.

Skills and Knowledge: Possess excellent verbal and written communication skills applicable for a diverse population. Ability to use and working knowledge of various computer software packages including Microsoft Office Suite and Adobe. Ability to quickly learn additional UA software and databases. Demonstrated commitment to understanding and growth supporting UA’s and the Division of Student Life’s values and strategic priorities. Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through: demonstrating self awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion.

Preferred Qualifications: Knowledge of services and program areas campus-wide, as well as fraternity/sorority community trends and issues. Membership in a social Greek-letter organization is preferred but not required.
Proficiency in Concur, SGT Banner, and BuyBama is ideal.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. “EEO is the Law” Poster