Pay Grade/Pay Range: 55 Hourly (non-exempt) – $ 15.00 – $ 18.81
Department/Organization: 214101 – Dean’s Office – Engineering
Normal Work Schedule: Monday – Friday 8:00am to 4:45pm
Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.
Additional Department Summary: The Program Assistant will provide administrative support for various areas within the College of Engineering, serve as the back-up for the departmental Program Assistant positions in the college. Coordinating with the College of Engineering financial office, this position will oversee departmental/research center budget responsibilities of managing a variety of funds (state appropriation, endowments, gifts, contracts and grants). At times this position will provide support for a Department Head, faculty, and students, as well as perform all aspects of budgeting and limited purchasing for the area and initiate the hiring process for student employees. This position will also work with the COE Financial Services team to train new departmental staff.
Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate’s degree and one (1) year of general office experience; OR a Bachelor’s degree.
Skills and Knowledge: Excellent verbal and written communication, organizational, customer service, and training skills. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting; research and prepare comprehensive reports; work at a rapid pace with numerous interruptions; cope with stressful conditions; and demonstrate tact, versatility, and adaptability.
Preferred Qualifications: Bookkeeping and/or accounting experience of reconciling budgets (state and/or grant funds), as well as experience using specific UA systems (Banner, Concur, Everest, Astra, GATops) and knowledge of the University’s financial accounting, purchasing, and travel policies and procedures.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. “EEO is the Law” Poster
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