The Threshold Inc Hiring for Payroll / Accounts Payable & Receivable Job at West Bend, WI Full Time

Summary: The position is responsible for the day-to-day financial transactions related to accounts payable, accounts receivable; processing payroll and maintaining payroll records; and coordinate technology maintenance.

Essential Duties and Responsibilities include, but are not limited, to the following.

Accounts Payable:

• Assign purchase order numbers for all agency purchases.
• Maintain vendor files (assign identifying information, filing, etc.)
• Coordinate vendor invoices and/or statements with requisition for supplies/expense (RS-1).
• Initiate RS-1’s for monthly payments (i.e. rents, utilities, consultants, etc.)
• Input invoices, RS-1 and other information into account system; verify sufficient and accurate documentation, including appropriate authorization.
• Process payments on scheduled time frame.
• Correspond with vendors (payable and receivables) to gain understanding of their systems in order to work out most effective and efficient method of processing.

Accounts Receivable:

• Maintain customer files (assign identifying information, filing, etc.)
• Process billings of customers and funding sources on scheduled time frame within Account Receivable system module.
• Follow-up on outstanding invoices by telephone calls or mail.
• Apply invoice payments to individual accounts within Account Receivable system module.
• Input and create a packing slip for Wurth Adams product shipped.

Month-end Processing:

• Generate computer reports relative to AP/AR as requested by administration.
• Setup and maintain W-9 files for each subcontractor
• Prepare 1096 & 1099 forms (miscellaneous tax forms)
• Maintain appropriate access to open accounts for authorized personnel.
• Perform all computer functions relative to accounts payable/receivable on scheduled time frame, including closing Account Payable and Receivable system modules.
• Make necessary adjustments to customer accounts.

Payroll:

• Process staff and client payroll, produce records/reports, and approvals as required.
• Complete the payroll profile maintenance related to employee benefits (i.e. health, dental, vision, 401k, etc.)
• Complete the payroll file maintenance related to staff changes (i.e. new hires, terminations, address and name changes, position, hours, schedules, etc.).
• Review and authorize upload of 401K records prior to payroll pay date.
• Provide payroll and related information available within Paylocity system requested by accountant (i.e. payroll), auditor (i.e. 401k withholding, employer contributions, etc.), 401k TPA analyst (i.e. census request), and others.
• Complete staff wage verifications.
• At month-end, provide explanations for payroll budget variances, upon request.

Technology:

• Primary contact for basic technology services (i.e. orientation, printer issues, computer problems, etc.).
• Monitor and follow-up on IT Request Tickets to ensure the timely completion of the request.
• Maintain and update respective technology lists regarding assigned end users and devices (i.e. cell phones, phone system settings, computer hardware, etc.).
• Contact respective vendors (i.e. AT&T, Spectrum, cell phones, etc.) regarding end user setup, changes and system problems.
• Communicate with technology support vendor regarding purchase requests, printer / computer movement, timelines for completion of service orders, phone system and other information.
• Maintain an inventory listing of computers and components (i.e. monitors, printers, etc.) with assistance of Administrative Assistant (FT).
• Coordinate quarterly meetings with technology support vendor.
• Responsible for the timely annual renewal of Docuware’s contract.

Key Skills:

• Strong knowledge of acceptable and sound accounting & payroll practices.
• Organized with an ability to multitask and manage various deadlines.
• Strong interpersonal, communication, and written skills.
• Strong analytical and organization skills.
• Critical thinker with an excellent attention to detail.
• Possess interpersonal skills necessary to deal effectively with internal and external customers.
• Baseline knowledge and comfortable with assisting agency staff with technology questions.

Education and/or Experience: Associate’s degree and three years of experience with Accounting/AP/AR systems, spreadsheet and database programs; or equivalent combination of education and experience of computer experience.

Computer / Technology Skills: Microsoft Outlook, Word and Excel; Adobe Acrobat; accounting (Traverse) and payroll (Paylocity) systems.

Transportation: Essential duties typically require a valid WI driver’s license, a good driving record, and access to an adequately insured vehicle.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Bend, WI 53090: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Describe what experience you may have that would help you answer basic technology questions from agency staff?

Experience:

• Accounts Receivable: 3 years (Preferred)
• Account Receivable: 3 years (Preferred)
• Payroll: 3 years (Preferred)

Work Location: One location