The Maslow Media Group Looking for HR Assistant / Intern Full Time

As the HR Assistant, you will support candidates and employees through recruiting and onboarding processes and support the HR, Payroll, Client Services and Staffing teams. The HR Assistant supports onboarding, Staffing and HR processes and, as part of the HR and Staffing teams, creates a positive, engaged recruiting and employment experience for all Maslow Media candidates and employees. In addition, the HR Assistant will perform administrative functions to ensure the corporate office runs smoothly and efficiently when we return to an office environment.

FLSA status: Non-Exempt

Reports to: Vice President, Human Resources

Essential Duties and Responsibilities

· Assist with recruiting activities as needed. Activities can include but not limited to creating requisitions, posting jobs, reviewing resumes, scheduling interviews, preliminary phone screens and creating offer confirmations

· Perform sourcing activities at the direction of the Sourcing and Staffing team

· Update daily requisition report

Onboarding / Offboarding

• Initiate self-onboarding, communicate process and information to new hire, coordinate new hire orientation and provide updates to HR and Staffing team

• Communicate new hire information such as entering time, self-service, help resources, contact information, etc.

HR Inquiries

· Respond to inquiries from candidates, employees and clients via the Client Services team in a timely manner

· Maintains HRPayroll email box

· Research and take appropriate steps to resolve employee or client issues. Escalating to management when appropriate.

Benefits

· Assist employees with their benefits questions.

· Submit Unemployment Insurance claims via state-specific website/portal

Miscellaneous

• Answers main office phone number

• Scans and distributes mail (if logistically possible prior to return to office)

• Collaborate with others to improve processes and create efficiencies

• Helps with coordination of internal and external team events

• Composes and distributes communications to employees

· Work on special projects at the direction of leadership team

Office Management (when return to office environment)

• Greets visitors, answers and transfers calls, emails, website inquiries and distributes mail. Serves as point person for organizing all large mailings.

• Processes requests for office supplies and furniture/office equipment.

• Supervises the maintenance of office equipment, including copier and fax machine.

• Responsible for submitting and following up on Building Maintenance issues.

• Assists in booking travel, hotel and restaurant reservations.

• Manages conference room reservations and organize all aspects for meetings.

• Ensure shared spaces are tidy, organized and supplies are stocked

• Update various spreadsheet sheets and other general administrative duties as needed.

Requirements

Required Skills/Abilities

• Excellent Communication skills (listening, questioning, written and verbal).

• Takes initiative and has the ability to work independently and with a team.

• Capacity to deal with ambiguity.

• Working knowledge of mail processes such as, Federal Express and UPS.

• Strong working knowledge of Microsoft Office Suite, including Word, Outlook, and Excel applications.

• Must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in busy office.

Education and Experience

· A high school diploma or GED required; some college coursework preferred

· 2+ years of office experience

The Maslow Media Group