The College of New Jersey Hiring for Program Assistant – Educational Opportunity Fund (EOF) at Ewing, NJ Full Time

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.

Post Date: September 18, 2023
Close Date: October 2, 2023
Job Title: Program Assistant, Educational Opportunity Fund (EOF)
NJ CSC Title: Program Assistant, Administrative Services
Job Category:  CWA, Non-exempt
Job Spec Code:  80081
Union Description:  CWA State 
Class Code: 16
Salary Range: P16/$46,431.86-$65,324.75
External Salary Range: P16/$46,431.86-$52,729.49 (Steps 1-4)
The external salary range is used for candidates who are not NJ state employees who meet the requirements below.

Position Summary:The College of New Jersey, Office of Enrollment Management, Educational Opportunity Fund (EOF) is seeking candidates to serve as a Program Assistant. The ideal candidate will be a self-starter, who is an independent thinker and team player, who can see the big picture while focusing in on the details. 

Under the supervision of the EOF Director and Associate Director, the selected candidate will support the EOF Program through both programmatic and operational support tasks. The Program Assistant will have first-line interactions with those seeking information about the program and program services, and will manage those contacts with professionalism and the highest level of confidentiality. The position will provide operational oversight to the office ensuring records management.  The selected candidate will also organize work priorities and manage office functions accordingly.

The selected candidate will provide budget monitoring and purchasing oversight for the multiple grant and institutional program budgets through the Oracle Cloud system, and abide by the specific State and institutional financial reporting requirements. They will also assist in gathering information to make determinations on student program eligibility, participate in data collection and analysis, and the implementation of event planning and programming for all constituents. 

Main Responsibilities:

Manage overall day-to-day office functions, with a focus on customer service, efficiency, and time managementOversee and coordinate all of the offices’ administrative activities, including organizing meetings, managing databases, and communicating effectively with staff and students  Provide initial contact to incoming students to identify the presenting issue and prioritize appropriate referralsEnsure compliance with confidentiality requirements related to management of student reception referrals and case filesResearch and assess eligibility for grant, state, and federally funded programs – a prerequisite for certain services, and communicate this information clearly to students and parentsDevelop intra-office communication protocols, streamline administrative procedures, and maintain inventory control system

Required Qualifications:

Graduation from an accredited college with a Bachelor’s degree.Applicants who do not possess the required education may substitute experience on a year for year basis.Applicants who possess an Associate’s degree may substitute two (2) years of position-related experience for the remaining two (2) years of education.Demonstrated ability to communicate clearly and effectively, orally and in writing, while building rapport with students, their families, and other stakeholders.Able to research and analyze data, and present it appropriately.Able to expertly navigate computer software (e.g., MS Office Suite: Word, Excel, Publisher; Google Suite: Email, Forms, Sheets; etc.) and quickly learn internet-based software programs (e.g., Oracle, Taleo, BookIt, etc.).Able to perform basic accounting principles and procedures, and maintain supporting documentation.

Preferred Qualifications:

3 years of experience working in a higher education opportunity program strongly preferred.Previous budget management and event planning experience preferred.Bilingual in English and Spanish, with the ability to read, write, and speak fluently.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.Employer Qualifications:

Final offer of employment is contingent upon the successful completion of a background check and reference checks.

Residency Requirement:

In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.

About TCNJ:

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 “Most Competitive” schools in the nation by Barron’s Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter – an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ’s seven schools – Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College’s campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings, including the fourth-best college library in the nation, according to the Princeton Review.

Employee Benefits:

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:

Comprehensive benefit plans covering medical, dental and prescription plansGenerous leave entitlements program and Energy Savings ProgramEmployee Tuition Waiver and Reimbursement ProgramPension, retirement, and deferred compensation plans, group life insuranceEmployee Assistance Program (EAP)Employee affinity groupsNew Jersey State Employee Discount ProgramAccess to extensive learning opportunities

To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!

Application Instructions:

Qualified candidates should apply online at: [email protected] and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.  

SAME Applicants:

If you are applying under the New Jersey “SAME” program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: [email protected].  For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: [email protected], or call CSC at: 833-691-0404.

Primary Location: Roscoe West Hall – EOF
Work Locations:
Roscoe West Hall – EOF (Roscoe West Hall – EOF)
2000 Pennington Rd
Ewing Township, 08628

Job: Staff
Organization: The College of New Jersey
Job Posting: Sep 18, 2023, 11:39:02 AM