The Chicago School of Professional Psychology Hiring for Assistant Facilities Coordinator at Los Angeles, CA Full Time

Position Summary:

• The Assistant Facilities Coordinator is responsible for coordinating the day-to-day activities and use of the Los Angeles Campus. Specifically, the Assistant Facilities Coordinator will coordinate on campus events, coordinate with building management, coordinate with vendors for work being performed, and provide general administrative support to campus faculty and staff. The Assistant Facilities Coordinator is often the point of contact individual at the campus, and as such is responsible for providing exceptional customer service and administrative support.

Principal Duties:

• Communicate and enforce campus rules and regulations to employees, students, and guests.
• Implement emergency response plan when required.
• Assist students, faculty, staff, and guests with directions and general information inquiries.
• Assist as needed with on campus events and meetings.
• Assist in scheduling and reserving space for visitors.
• Accept deliveries of mail, courier documents/packages and deliver and/or store as required.
• Maintain general reception/waiting areas and open offices/classrooms space to ensure they are presentable and professional in appearance.
• Maintains kitchens, mail room, office supply cabinets, copiers, and common areas as well as keeping inventory of all essential campus supplies and order request.
• Maintains and regularly updates faculty and staff mailboxes and directories for the campus.
• Creates ID cards for faculty, staff, and students and updates the information on our database.
• Collaborate with other administrative and academic departments on various projects requiring a high level of attention to detail and meeting strict deadlines.
• Assist with setup, takedown, and the general rearrangement of furniture within rooms and common areas.
• Build collaborative relationship with building personnel, including management, security, and contractors.
• Perform low level maintenance and repairs of campus facilities.
• Assist the Campus Manager with basic facility/classroom repair and maintenance.
• Perform routine inspections of the campus and report/follow up on any operational or maintenance issues.
• Perform other duties as assigned by the Campus Manager, Executive Office Manager, or Campus Director.

Essential Knowledge, Skills, and Abilities:

• Ability to establish priorities, anticipate department administrative and support needs, and work in an organized manner with emphasis on detail and accuracy.
• Excellent written communication skills for preparing various documents and reports, including keyboarding, editing and consistent application of correct spelling, grammar, and punctuation.
• Ability to handle complex inquiries and interact in a calm and supportive manner with a diverse and culturally diverse group of faculty, staff, and students.
• Ability to handle multiple tasks and assignments and meet demanding deadlines.
• Ability to work independently without close supervision and as a member of a team, seek consultation when necessary.
• Ability to handle tasks and last-minute requests with a positive and supportive attitude and to stay flexible when priorities shift.
• Flexibility to work evenings and weekends.
• Computer skills including Word, Excel and database management programs.
• The ability to perform low level maintenance including but not limited to painting and furniture installation and to lift, push, and pull approximately 50 pounds.

Position Qualifications:

• High school diploma required, BA preferred
• Prior facilities experience preferred
• Past work in a college/university setting desired
• Intermediate to advanced skills in Microsoft Office tools (Word, Excel, Outlook and PowerPoint) Experience a plus
• Exceptional customer services skills

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Compensation & BenefitsThis opportunity is budgeted at $24.00-25.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School of Professional Psychology is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students and all who enter our facilities, The Chicago School requires all employees to be fully vaccinated for COVID-19, with limited exemptions, as a condition of employment.