Texas Woman’s University Looking for HUB Associate – Procurement Services – 10014 Full Time

EDUCATION

Bachelor’s degree in related field required; or any equivalent combination of education, training and experience.

EXPERIENCE

Two years of related experience required; or any equivalent combination of education, training and experience. Experience working with a State of Texas agency preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. 

KNOWLEDGE, SKILLS, AND ABILITIES – The following are essential:

• Excellent organizational, communication and problem-solving abilities.
• Team-oriented and skilled in working within a collaborative and fast paced environment.
• Ability to listen and communicate; exercise good judgement to form decisions and carry out assigned duties.
• Attention to detail, excellent customer service skills.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

JOB SUMMARY

Work involves developing relationships with HUB suppliers; conducting industry and market research to identify diverse supplier resources; and disseminating contracting information and opportunities to the HUB supplier community. Work also involves providing outreach and training in support of continuous program growth. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chief Procurement Officer/HUB Coordinator

Supervises:No supervisory responsibilities

ESSENTIAL DUTIES –May include, but not limited to the following:

• Receives and processes documents in support of HUB program activities including requests to evaluate contracting opportunities for subcontracting probability, HUB Subcontracting Plans (HSPs), Progress Assessment Reports (PARs) and other related documents.
• Works in partnership with Procurement Services and other professionals across the University to engage in strategic sourcing in regard to HUB concerns. Ensures dissemination of solicitation and contracting opportunity information to HUB suppliers.
• Monitors, creates, and distributes HUB departmental reports for the purpose of analyzing HUB utilization data.
• Coordinates HUB supplier showcases to introduce HUB suppliers, and the products and services they provide, to faculty and staff.
• Coordinates online HUB supplier registration for those suppliers who are interested in doing business with TWU and conducts review of supplier information with Procurement Services for future solicitation information.
• Coordinates outreach efforts for HUB participation.
• Represents TWU by attending State HUB events to improve supplier relations.
• Recommends, coordinates, and implements changes to the HUB program.
• Assists HUB suppliers with the State HUB Certification process, application to the Centralized Master Bidders List (CMBL) and informs HUB suppliers about the TWU procurement process.
• Trains University staff and faculty on all HUB initiatives and requirements. Works closely with administration and Procurement Services to ensure campus wide participation.
• Promotes positive HUB supplier relationships and manages HUB relationships through frequent contacts both on and off campus.

ADDITIONAL DUTIES

• Performs other duties as requested.

TWU strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

TWU is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, veteran’s status, genetic information, or against qualified disabled persons.