Stony Brook Medicine Hiring for Administrative Coordinator – Patient Access Services at Stony Brook, NY  Full Time

The Patient Access Services Administrative Coordinator supports the leadership team and performs general clerical duties to enhance day-to-day activities throughout the department.

Duties of a Patient Access Services Administrative Coordinator may include the following but are not limited to:

• Arranges conferences and meeting times; including booking rooms, communicating agendas and assembling/coordinating background materials for meetings.
• Supports department wide recruitment activities. Schedules and coordinates candidate interviews, prepares and distributes applicant packages to members of the interview panel. Collate and tally interview rating sheets. Ensure timely upload to the Talent Management System.
• Assist Administrative Support Specialist with tasks related to maintaining department recruitment log, table of organization, and/or onboarding checklists. Respond to hiring manager inquiries on requisition progress and current status.
• Coordinates ordering of PPE, stationery supplies and equipment for various Patient Access staffed locations, reconcile packing lists and ensure orders are distributed appropriately. Maintain supply storage room, keeping accurate inventory.
• Prepare staff uniform orders. Manage distribution and return of uniforms and coordinate linen services as needed. Maintain strict and accurate records of inventory on hand and employee uniform assignment forms.
• Maintains an atmosphere of courtesy and respect. Communicates professionally at all levels of the organization. Works collaboratively with other assistants, staff and department management.
• Maintain accurate records and assist in processing purchase requisitions for both supplies and equipment.
• Provides coverage for other office administrative support roles. Monitors telephones as needed.
• Assists department Director’s Administrative Support Specialist and/or Office Coordinator with additional duties and responsibilities as required.

Qualifications

Required: Associate’s degree with at least 2 years of relevant administrative/clerical experience or, in lieu of degree, at least 5 years of relevant administrative/clerical experience. Proficiency in MS Office Applications. Ability to multi-task and demonstrate excellent time management skills. Excellent verbal and written communication skills. Ability to work independently; be self-directed and show initiative.

Preferred: Administrative/clerical experience in a health care setting or human resource environment. Previous experience in the use of KRONOS, Lawson, Taleo and corporate stationery supply accounts. Office inventory and supply management experience.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine’s Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $39,454 – $51,113.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all full time UUP positions have a $3,026 location pay.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.