Stetson University Hiring for Associate Director – Conferences Services AS at DeLand, FL Full Time

Associate Director – Conferences Services AS9709 
Staff (Full-Time) –> Development & Alumni EngagementDeLand, FL • ID: 1078-280 • Full-Time/Regular

Develop, lead and implement a comprehensive strategy for the University Events & Conference Services Department to market and promote the university as a premiere location for conferences and summer programming. Important tasks will include contracting, legal documentation, budgeting, effective planning and scheduling, and collaboration with the campus community to ensure a smooth operation for each program.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Reporting to the Executive Director of University Events & Conference Services the Associate Director of Conference Services will manage the execution of conference services programing on the DeLand campus Provide leadership and professional expertise in consultation, program/event management and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette Supervise assistant director of camps and conferences. Manage the coordination and execution of internal and external summer camps, VIP Rowing concierge and Leadership West Volusia. Develops, leads, and implements a comprehensive strategy to market and promote university as a premiere location for conferences. Identify potential new college, high school, and prep school rowing programs to participate in the Rowing Concierge program.  Lead the recruitment of and contracting/budgeting for summer camps and conferences to maximize revenue opportunities.   Build community partnerships to enrich and expand the Leadership West Volusia program.  Negotiate hotel contracts and vendor agreements. Routinely work outside the normal scheduled hours of operation for university offices Performs other site- and position-specific functions as assigned

Routine Duties and Responsibilities:

Prepare contracts, legal documentation, budgeting, effective planning and scheduling, and collaboration with the campus community to ensure a smooth operation for each program. In collaboration with the Exec Director of University Events and Conference Services, develop the annual Conference Services budget.  In collaboration with the Exec Director of University Events and Conference Services, establish the vision and lead Conference Service’s marketing and administrative processes.  Supports the daily activities and functions of University Events and Conference Services as required. 

Required SkillsCandidates must have 2-5 years of progressive management experience in higher education Significant administrative and leadership experience in higher education, summer programming, and business development experience Experience defining and measuring learning outcomes, program excellence, and student success Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs Entrepreneurial passion for innovation, including demonstrative responsiveness to higher education/summer camp trends and success in meeting enrollment and financial goals Evidence of effective self-motivation, sound judgment, and diplomacy Excellent oral, written, and interpersonal communication Extensive travel by air and automobile, both in and out of state; the ability to travel extensively; willingness to fly extensively
Required Experience

• Bachelor’s degree in Event Management or related field and minimum 4-6 years of experience

Salary Grade: 8