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State of Washington Employment Security Department Hiring for Administrative Assistant 4: Central Region Job at Yakima, WA Full Time
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Are you ready to work with a problem-solving team of professionals, and assist in making a difference in your community? Do you meet the qualifications as listed, if so, we encourage you to apply to join our team!
To request a detailed position description, please click here.
Why work with us?
Our agency’s mission and values drive every decision that we make, determine how we interact with others and are at the core of who we are. We value Collaboration, Diversity, Equity, Inclusion, Innovation, and Integrity, Investing in our people and Service with kindness. We understand that a work environment that respects your work/life balance is key that’s why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value and trust our employees are empowered to grow and develop into their best self.
More than Just a Paycheck
Washington State offers one of the most competitive benefits packages in the nation. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. We take work life balance seriously and many of our offices offer flexible work hours with a wider variety of shift and schedule option to assist in this.
Modern Workplace
We are diligent and remain focused on creating a modern workplace designed to meet the needs of a changing workforce. We have wellness programs, telework policies and flexible schedules. We’re working to update our facilities all over the state to enhance both the client and employee experience.
Opportunity for All
The Washington Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Please include your name and pronouns in your application, to ensure we address you appropriately throughout the application process.
Description
We have a great opportunity for an Administrative Assistant (AA4) with impeccable attention to detail in the Central Regional WorkSource office. This position is Non-Permanent and could work from any of our Central Region offices such as Union Gap, Sunnyside, Wenatchee, Omak, Moses Lake or White Salmon.
To learn more about our Mission and Values please visit: Link to ESD Values (Download PDF reader).
Our Administrative Assistants are the backbone of our agency. They are relied upon to ensure our agency runs smoothly. Whether coordinating travel arrangements, managing calendar schedules, assisting with budget preparation and monitoring or tracking all personnel and position actions, we understand how crucial the work of our Administrative Assistants are.
Are you ready to work with a problem-solving team of professionals, and assist in making a difference in your community? Do you meet the qualifications as listed, if so, we encourage you to apply to join our team!
Duties
As the Central Regional Administrative Assistant, you will be working on behalf of the Regional Director and Regional Operations Manager and the Administrators by coordinating regional approaches in developing strategic activities on behalf of the region. Engaging the regional leaders in supporting the budget, reports, training staff, meeting Human Resources deadlines and coordinating training for all Central region staff. This will include preparing for those meeting by developing agendas and handouts; documenting, providing, and maintaining meeting minutes. Your attention to detail will be crucial as you will be expected to prepare review, and maintain correspondence, reports, forms and documents for signature.
Some of what you will be doing:
- Conduct routine administrative activities and communications.
- Monitor information, requests and internal assignments to ensure timely completion.
- Assist in administrative projects and business process assignments.
- Review budget and disseminate information in line with the Regional budget goals
- Lead regional projects and initiatives.
- Develop monthly reports to provide to regional leadership
- On Boarding new staff, provide training and support change management activities
- Complete all HR paperwork and coordinate timelines.
- Act as liaison between HR and staff.
- Ensure payroll processes are accurate and timely; support the use of the agency payroll system.
To request a detailed position description, please click here.
Qualifications
REQUIRED:
A combination of education and/or experience of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work totaling no less than four (4) years.
Education to Experience Equivalences:
Associate Degree = 2 years | Bachelor Degree = 4 years | Masters or Higher = 5 years
Additional Requirements of Employment:
- Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
- Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) state employees must be fully vaccinated.
- This position is based in a WorkSource location and requires in-person attendance with no option for full-time telework.
Please note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.
Supplemental Information
Please submit your Cover Letter, and Resume with your Online Application through the “Add Attachments” field. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as “see attachments” may be considered incomplete.
Why work with us?
Our agency’s mission and values drive every decision that we make, determine how we interact with others and are at the core of who we are. We value Collaboration, Diversity, Equity, Inclusion, Innovation, and Integrity, Investing in our people and Service with kindness. We understand that a work environment that respects your work/life balance is key that’s why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value and trust our employees are empowered to grow and develop into their best self.
More than Just a Paycheck
Washington State offers one of the most competitive benefits packages in the nation. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. We take work life balance seriously and many of our offices offer flexible work hours with a wider variety of shift and schedule option to assist in this.
Modern Workplace
We are diligent and remain focused on creating a modern workplace designed to meet the needs of a changing workforce. We have wellness programs, telework policies and flexible schedules. We’re working to update our facilities all over the state to enhance both the client and employee experience.
Opportunity for All
The Washington Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Please include your name and pronouns in your application, to ensure we address you appropriately throughout the application process.
If you are a person with a disability needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Jeanette Nelson at [email protected] or 564-200-2475, or the Talent Acquisition Team, or Washington Relay Service 711.
Other Information
- This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
- The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
- If you are having technical difficulties creating, accessing or completing your application, please contact [email protected] or (360) 664-1960 or toll free (877) 664-1960.
