Stanford University Looking for Executive Support Specialist Full Time

The Stanford Center on Early Childhood (SCEC) in the Stanford Accelerator for Learning
within the GSE seeks a full time Executive Support Specialist to join our team. The Executive Support Specialist will provide complex and
diversified administrative support to the SCEC Director and Managing Director (“the Directors”).

ABOUT US

The Stanford University Graduate School of Education (GSE) is a top-ranked school of education,
known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE
is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 200
staff, 14,000 alumni and countless people from the local and global communities we work with and impact. The work environment is dynamic,
deadline-driven, fast-paced, and energetic.

POSITION SUMMARY

With minimal supervision,
the Executive Support Specialist will proactively manage schedules, arrange for meeting spaces, prepare meeting briefs, assist with travel
arrangements and expense reports for both the SCEC Director and Managing Director. This position will call upon comprehensive knowledge of
the Center programs and priorities to organize and orchestrate the flow of activities, calendar of events, correspondence, internal and
external relations, and event logistics. The Executive Support Specialist will also be responsible for tracking and updating executive
documents including CVs, biosketches, letters, research support documents and more. This position regularly requires
scheduling meetings for multiple participants with complex schedules. The Executive Support Specialist will report to the SCEC Operations
Manager. This is a hybrid position and will be required to be on campus 2-3 days/week.

Your primary responsibilities will
include:

• Plan and schedule complex calendars with limited or no consultation, resolve calendaring conflicts, negotiate
  and manage the needs of individuals or groups requesting time with the Directors, independently committing his/her time.
• Arrange
  complex travel in compliance with unit, university, and sponsor policies.
• Research and/or write background information for
  meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
• Oversee and/or perform duties associated with
  scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing
  the production and distribution of materials, administering logistics, and managing events within budget.
• Compose and draft
  documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research
  editing and fact checking.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays,
  reports, brochures, social media, and/or websites.
• Serve as the liaison to various internal and external constituencies, including
  screening correspondence and telephone calls with individuals and entities internal and external to the university, including executive and
  senior level staff, donors and government officials; keep the Directors informed of all matters requiring his/her attention.
• Create
  complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
• Analyze
  and review material and extract pertinent information for briefing purposes.
• Perform faculty affairs support.

To be successful in this position, you will bring:

• High school diploma and six years of administrative
  experience, or combination of education and relevant experience.
• Advanced computer skills and demonstrated experience with office
  software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational
  skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and
  interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and
  ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Preferred Education & Experience:

• Bachelor’s degree
• At least six years of administrative
  experience which includes three years at a full performance level performing typing, word processing, or other generating of documents
• At least two years of high-level executive support
• Experience managing the calendar and booking travel for a frequently
  traveling executive or team.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated
  ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Ability to
  multi-task, adapt to changing priorities and meet deadlines.
• Experience editing and proofreading.

The expected pay
range for this position is $76,000 to $90,000 per annum.
Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined
based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate,
departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford
University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of
benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring
process.

Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives
saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich
the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our
culture and unique perks empower you with:

• Freedom to grow. We
  offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author
  or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care
  resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our
  world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through
  historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing
  incentives, discounts and more!

How to Apply:
We invite you to apply for this position by clicking on the
“Apply for Job” button. To be considered, you must submit a cover letter and resume along with your online application.

• Finalist must successfully complete a background check prior to working at Stanford University.
• This is a
  fixed-term position with an end date of one year and is renewable based on performance and funding
• Candidates must be
  eligible to work in the US. Visa sponsorship is not available for this position.

The job duties listed are typical
examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive
inventory for all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program
needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as
assigned.

Consistent with obligations under the law, the University will provide reasonable accommodation to any employee
with any disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal
opportunity employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or
another other characteristic protected by law.

Additional Information

• Employee Status: Fixed-Term

• Work Arrangement : Hybrid
  Eligible