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Stanford University Hiring for HR Operations Specialist 1 Job at Redwood City, CA Full Time
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For the first two weeks of this job posting, we will only be reviewing applications of internal Stanford employees.
This is a benefits-eligible 6 months fixed term position.
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.
Join the HR Operations team as we serve Stanford to:
- Increase the efficiency and accuracy of transaction processing
- Relieve administrative burden for those who rarely use HR systems
- Share best practices across Stanford’s distributed HR functions
- Safeguard the reliability of Stanford’s electronic data records
- Design and improve operational processes and procedures
Stanford University Human Resources (UHR) is seeking a HR Operations Specialist who has experience in processing I-9 forms for incoming new employees, rehires and reverifications, onboarding, and high volume HR transaction work in a fast-paced environment. As an employee within a center of expertise on transactions and operations, the incumbent will also promote best practices across the Stanford HR community. This role will work in partnership with local HR Management and central University HR staff. The position will provide the processing of I-9 forms, provide guidance on Stanford’s onboarding process, and accurate processing of job changes, job postings, hires, terminations, position changes, salary changes, additional transactions, and other operational work.
The ideal candidate will possess the ability to identify opportunities to improve operational processes in order to be more efficient and accurate while maintaining the highest level of confidentiality, will be self-motivated and have the ability to work independently and with a team.
The position will interact with all schools and VP areas to enter and maintain human resources (HR) related employee data from a source document into a computer system and verify entries for accuracy and completeness.
Core Duties*:
- Process a high volume of transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
- Interpret and apply HR policies when answering client questions and processing transactions. Continuously learn and adapt to new policies and procedures required to process and resolve personnel transactions, inquiries and issues.
- Provide direction to clients on how to submit transactions to the University HR Operations team and how to process directly into the HR system verbally and/or through job aids and templates.
- Escalate unique and/or complex HR transactions (e.g., retroactive increases, termination) to Team Lead or Senior Specialists for resolution.
- Based on audits conducted by school and VP areas, process transactions to correct employee records as needed.
- Provide input to continuously improve processes and procedures.
- Demonstrate good judgment and attention to detail when processing and auditing form I-9s and supporting documents
- Review an employee’s I-9 to verify identity and employment authorization and relaying relevant information to our local Payroll department
- – Other duties may also be assigned
To be successful in this position, you will bring:
- High school diploma, G.E.D, or equivalent and two years of relevant experience, or a combination of education and relevant experience.
- Demonstrated ability to take initiative and ownership of projects.
- Strong attention to detail and accuracy.
- Ability to learn and apply general human resources policies using problem solving skills.
- Ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact and discretion.
- Ability to consistently follow through with assignments and meet deadlines.
- Collaborative team player, able to work effectively on multiple assignments in a team environment
- Ability to multitask and to effectively organize workload.
- Excellent oral and written communication skills.
- Strong and effective interpersonal and customer service skills.
- Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
- Familiarity with HR information systems, such as PeopleSoft, time/leave systems, and Taleo applicant tracking system
Physical Requirements:
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
- Rarely kneel/crawl, operate foot and/or hand controls.
Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
- This position will be located on-site at Stanford University campus and may be required to provide coverage for other Stanford locations.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
Do you have proven credibility in a particular HR domain and the humble curiosity to be of service in areas where you may not be an expert? Then this position may be the right fit for you.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your résumé along with your online application.
