Stanford University Hiring for Global Health Scholars Program Assistant at School of Medicine, Stanford, California, United States Full Time

Global Health Scholars Program Assistant🔍School of Medicine, Stanford, California, United StatesNew📁Administration📅2 days ago Post Date📅100440 Requisition #The Division of Primary Care and Population Health seeks to serve our community through caring, learning, and innovation for the whole person through all stages of live. While engaged in practice and teaching, our faculty are dedicated to establishing new knowledge as the basis for future practice and prevention, and to the greatest extent possible applying that knowledge to improve care for all and reduce health disparities.Stanford’s Center for Innovation in Global Health (CIGH) envisions a world where everyone lives a healthy life, on a thriving planet. We enable emerging leaders and multidisciplinary researchers to solve global health challenges and improve health equity by providing faculty, staff and students with the resources, knowledge and support needed to create large-scale impact. Leading through research, education, advocacy and community building, our work is focused on three main areas: Human and Planetary Health, Women’s Leadership in Global Health, and Refugees and Vulnerable Populations.We are pleased to offer an exciting opportunity for candidates with administrative and international program experience interested in joining a collaborative, mission-driven team. The Center for Innovation in Global Health seeks a Program Assistant to provide administrative, operational and event planning support for a new program that the Center for Innovation in Global Health is launching. This new program will offer training opportunities at Stanford for physicians from all across Africa. This program will allow African partners to come to Stanford to gain skills in specific clinical or quality improvement areas, and then return to their home institution to implement a new program. This program enables Stanford to offer a truly equitable global health education program, expand bilateral opportunities, build African institutional capacity, and engage meaningfully with our international partners.The Global Health Scholars Program Assistant will lead administrative support for the Global Health Scholars Program Manager and other senior members of the CIGH team. This includes prioritizing duties, handling multiple time sensitive requests from multiple staff simultaneously, reaching out to VIPs and finalizing documents, or contacting the appropriate departments to obtain information and resolve issues. Program Assistant duties will include coordinating with suppliers on housing, transportation, and meals for the visiting scholars and processing all financial transactions related to the program. Duties will also include coordinating and organizing each scholar’s schedule while they are here, making sure to cater each schedule to the individual needs and interests of the scholar. The Program Assistant will also manage the application process for the program and will schedule interviews and meetings associated with the program. The Program Assistant will also lead logistics for events related to the program – in person events on the Stanford campus, virtual and in-person orientations for scholars, and a large convening of scholars and mentors to be held in collaboration with a host university in East Africa.The Program Assistant will arrange travel in compliance with University guidance, including complex itineraries and reservations for scholars coming from Africa and for staff traveling to Africa. Other duties related to travel will include collecting and tracking important required program and travel documents and assisting scholars with visa matters. The Program Assistant will also be expected to provide flexible support to the CIGH team as miscellaneous administrative tasks arise.Knowledge of continuing medical education and/or clinical capacity building is desirable. Organized, detail-oriented, dynamic, and tech-savvy individuals interested in working in a fast-paced, collegial, impact-oriented team are encouraged to apply. The position reports to the Associate Director for Global Health Education, and is hybrid with 2-3 days on-site in Palo Alto.Duties include:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.DESIRED QUALIFICATIONS:

Experience working in global programs and with global constituencies and visitors or desire to do so.Events planning experience – virtual and in-person.Knowledge of global health equity – or a strong interest in learning.Bachelor’s degree highly preferred.Open to traveling for business needs.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Advanced computer skills and demonstrated experience with office software and email applications.Demonstrated success in following through and completing projects.Excellent organizational skills and attention to detail.Excellent Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize, multi-task, and assign work to others.Ability to take initiative and ownership of projects.Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS:

Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORKING STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $66,000 to $91,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information

• Schedule: Full-time
• Job Code: 4103
• Employee Status: Regular
• Grade: F
• Requisition ID: 100440
• Work Arrangement : Hybrid Eligible