Stanford University Hiring for Administrative Manager at Doerr School of Sustainability, Stanford, California, United States Full Time

Administrative Manager🔍Doerr School of Sustainability, Stanford, California, United StatesNew📁Administration📅10 hours ago Post Date📅102283 Requisition #

This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

About Us

The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

The Stanford Woods Institute for the Environment is working toward a future in which societies meet people’s needs for water, food, health and other vital services while sustaining the planet. Part of the Stanford Doerr School of Sustainability, We bring together Stanford faculty, researchers and students from all seven schools, fostering research collaborations that can tackle challenges too complex for any one discipline to solve alone.

The Woods Institute for the Environment is looking for an Administrative Manager to become a key member of the core operations team in Woods. The Administrative Manager will work closely with the Director of Finance and Operations for Woods, to provide solutions and recommendations on policy and procedures to improve efficiency and practice within Woods. This role collaborates with other program leaders to ensure seamless business execution, reinforce positive morale, and uphold institutional values. This role supports management teams to ensure all operations, administration and compliance functions within Woods are properly executed.

Your Responsibilities will include:

• Manage Woods HR-related activities for staffing and the performance appraisal processes and corresponding documentation, providing key support for onboarding, recruitment logistics, and tracking.

• Collect and organize data on candidates for open positions within the Institute, distribute to the appropriate hiring teams, support managers during the selection process, independently facilitate candidate communication on behalf of hiring managers during the recruitment process.
• Manage appointment process for academic staff assignments and faculty fellow appointments.
• On behalf of the Director of Finance and Operations, manages staffing matters such as contractors, visa administration, global staff, etc.
• Engage with the SDSS HR team and payroll departments as it relates to staffing and hiring new employees.
• Engage with entities on matters related to facilities, space inventory, and capital equipment tracking.
• Organize and participate in the planning of staff activities such as team building and morale development events.
• Serve as point of contact for general maintenance, health and safety and other facility matters, report any incident or potential safety problems.
• May assist in inventory and purchases of office equipment, obtain vendor quotations, work with finance/events team on vendor contracts.
• Implement solutions, such as online forms and develop new standard operating process to maximize efficiency and execution in unit HR and financial processes.
• Make recommendations on process improvement, new policy implementation, and protocols to effect efficiency within Woods and the various centers.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

* – The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will need:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated ability to prioritize own work and multi-task.

Demonstrated excellent organizational skills.

Demonstrated ability to take initiative and ownership of projects.

Ability to communicate effectively both orally and in writing.

Ability to routinely and independently exercise sound judgment in making decisions.

Demonstrated experience working independently and as part of a team.

Relevant subject matter knowledge.

Ability to direct the work of others, for jobs requiring supervision.

In addition, our preferred requirements include:

Knowledge of Stanford University systems and policies

Experience in human resources administration and /or financial operations

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $66,560 to $120,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Grade: H
• Requisition ID: 102283
• Work Arrangement : Hybrid Eligible