ST TAMMANY COUNCIL ON AGING Hiring for Human Resource Director Job at Covington, LA Full Time

POSITION SUMMARY:

Responsible for the day-to-day management of HR operations including the administration of the policies, procedures and programs of the organization. This position is responsible for personnel administration, employee relations, benefits administration, workforce planning, and performance management in compliance with all Federal and State Law employment practices. Responsible for staffing, recruitment, hiring/interviewing processes, follow-up and maintenance of related documentation. Reports directly to Executive Director.

ESSENTIAL FUNCTIONS:

• Implement human resources strategies by establishing department accountabilities, including talent requisition, staffing, employment processing, health and safety, records management, employee relations and EEO compliance.
• Update and implement orientation training as well as assist management team with coordination and development of interdepartmental training and professional development.
• Support management by providing human resources advice, counsel, and decisions; analyzing information and applications, policies and procedures.
• Consult with department management staff on a wide variety of sensitive personnel issues assisting in effective decision making and enforcing all relevant policies, procedures and regulations.
• Investigate grievances and/or complaints from employees for the purpose of reaching resolutions that provide a healthy work environment.
• Facilitate meetings, workshops, trainings supporting staff development.
• Responsible for direction, consultation, training and dissemination of personnel related information to executive director, staff and Board of Directors to include wage and hour laws, civil rights laws, equal employment laws, workers compensation as well as internal policies and procedures.
• Maintain manual and electronic documents, files and records in compliance with regulatory requirements and established guidelines.
• Manage all talent acquisition and recruitment processes to include processing new hires and working with hiring manager to welcome new employee to COAST.
• Administration and maintenance of I-9’s through E-verify to include periodic audits.
• Annual review and dissemination of employee handbook.
• Interpret and administer leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Workers’ Comp, etc.).
• Serve as an administrator to the agency’s HRIS to include processing of biweekly payroll and maintenance of employee files.
• Serve as the Benefits Administrator, conduct all new enrollment meetings and convey open enrollment information to staff.
• Audit monthly benefit invoices for accuracy.
• Ensure compliance with DOT drug and alcohol testing requirements.
• Serve as the DER for COAST’s drug and alcohol program (DOT and non-DOT).
• Manages all administrative aspects of leave and workers’ compensation.
• Monitors and tracks performance management process.
• Reconcile timecards prior to submission to ED for final approval.
• Attend meetings as required.
• Maintain employee files and records in paper form.
• Help ensure regulatory compliance by maintaining employment and termination records, and logs and regulatory tracking.
• In conjunction with applicable policies and laws, administer workers comp, unemployment claims, ensuring effective communication flow between all parties.
• Serve as organization’s Certified Ethics Trainer through the State of Louisiana Ethics Board.
• Other duties as assigned

OTHER DUTIES:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Business Administration or Human Resources.
• Three to five years related human resource experience and/or training at a management or director level or an equivalent combination of education and experience.
• Experience managing policy and leave in a medium to large organization.
• PHR or SPHR certification preferred.
• Non-profit or social service experience preferred.
• Knowledge of DOT drug and alcohol testing preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Understanding of general human resources policies and procedures.
• Comprehensive knowledge of employment/labor/leave laws.
• Ability to display tact, compassion and understanding in dealing with people and senior citizens
• Excellent communication skills.
• Ability to apply common sense understanding and to solve problems.
• Excellent typing skills.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position requires sitting at a desk and in meetings for extended periods of time.
• Travel to other COAST facilities, meetings, trainings, functions, and special events.
• Mostly indoors in an office setting but occasional outdoor activities.
• Ability to occasionally bend, stoop, and reach above shoulder level and to occasionally squat, crouch, kneel and balance
• May be required to push, pull, lift and/or carry objects up to 25 lbs.

ORGANIZATIONAL RESPONSIBILITY:

As an employee of COAST, it is important to value our commitment to our mission and vision; maintain effective communication; exhibit teamwork; respect diversity; follow and uphold policies and procedures; demonstrate accuracy and thoroughness while meeting expected standards; observe safety and security procedures; be consistently punctual and dependable; and continually demonstrate our core values. COAST believes that each employee makes a significant contribution to the success of the organization, and that contributions should not be limited by assigned responsibilities. Therefore, this job description is designed to outline essential functions, duties and qualifications, but not limit the incumbent to just the work identified. Each employee is expected to offer his/her talents, expertise, and services when necessary to ensure the achievement of this organization’s goals.