Sr Event Planner – II – LOOKING FOR Sr Event Planner – II -12078 JOB AT Remote

Title: Sr Event Planner – II
Location: Remote
Duration: 9 months

Manager prefers someone with strong pharmaceutical event planning experience with both meeting planning and convention planning experience in the US; would prefer someone with oncology experience as well

Job Responsibilities

• Manages and executes sales and cross functional meetings and events, including US Conventions
• Partner with stakeholders on sales and cross functional event planning (national meeting, mid-year meeting, launches, region meetings, executive summits, major US oncology conventions, etc.) to ensure business needs are met
• Manage agency partners to include logistics agencies, audio-visual and production company partners
• Lead logistical pre-event planning, onsite execution, and post event wrap-up to include surveys,

debriefs and budget reconciliation

• Lead venue sourcing process and site selection for assigned events based on stakeholder requirements; communicate with stakeholders and gain buy-in on recommendations
• Effectively negotiate contracts for hotels, venues, and vendors
• Plan, select and manage all food and beverage requirements for events (hotels, caterers, restaurants, off-site events, etc.).
• Develop and manage project timelines and action plans in collaboration with cross-functional

partners and ensure all deadlines are me; interface with internal marketing, sales, cross-functional teams, and external vendors to schedule projects, keep projects on track and meet deadlines with successful outcomes

• Produce pre-event communications (including websites and onsite materials), and post-event

analysis including event analytics, identify gaps and areas of opportunities, and drive
recommendations for change to streamline and improve overall efficiencies

• Registration management (invite lists, attendee management, rooming lists, final confirmations, etc…)
• Budget responsibility includes creating accurate budgets, tracking costs, initiating purchase

orders, invoice approval, tracking spend against budget, and accountability for accurate cross
charge and accruals, as appropriate, final budget reconciliation

Qualifications:

• Extensive understanding and application of event planning principles, concepts, practices and

industry standards, preferably in the oncology/pharmaceutical industry

• Strong communication skills with an ability to influence objectives
• Strong logistics and organizational planning skills
• Execution and problem-solving skills under pressure is core to this role
• Able to be successful working multiple assigned projects independently, as well as, within the context of a team
• Ability to establish effective working relationships with a diverse range of internal and external stakeholders
• Proficient in Microsoft Office suite; comfortable embracing new technologies and digital tools

such as financial management, work order management, mobile app technologies and Cvent

Minimum Experience:

• 6-10 years of related experience and a BS or BA degree in Event Management preferred
• Significant meeting management and convention planning experience required, preferably in the Oncology or Pharmaceutical industry
• Certified Meeting Professional (CMP), preferred
• Resourceful, self-starter
• Flexible in a fast-paced setting with competing and ever-changing tasks and calm under pressure
• Ability and flexibility to travel and perform weekend and evening work, as needed

Job Type: Contract

Schedule:

• 8 hour shift

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: Remote