Springboard Hospitality Hiring for Accounting Clerk Job at Kailua Kona, HI Full Time

Join the 30-year-old company turned start-up that is making waves in hospitality!

Springboard Hospitality is a premier third-party hotel management company with a 30+ year history transforming lifestyle hotels, from the islands of Hawaii to the tip of Florida.

Springboard team members are a diverse mix of independent innovators, savvy storytellers, adventure-seekers, tech entrepreneurs, freethinkers and community leaders making waves across one of the most diverse portfolios in the industry.

At every level, Springboard team members are dedicated to going Above & Beyond to deliver hotels that transform people, properties and communities. From memorable moments at the front desk, to thoughtful room touches, to inspired onsite programming, the Springboard team is committed to empowering the travelers journey inviting them to experience the frequency of each hotel’s locale, pushing authentic human connection, exploration, and discovery, while also driving revenue.

Springboard values intentional culture, and whole-heartedly believes in nurturing, training, and empowering the careers of the hospitality leaders of today and tomorrow, encouraging them to travel and explore, through Springboards award-winning portfolio. From work life balance to career development, Springboard values and invests in the greater team, reflected in zero corporate turnover during the pandemic. With a robust pipeline of new hotels, Springboard is well positioned for continued growth through the future.

Pacific 19 Kona is an island-urban hotel newly renovated and re-envisioned for independent travelers seeking design-forward accommodations and authentic experiences. The brand is inspired by the Pacific – a home to many places, cultures, and people. The 145-room hotel is on the 19th parallel, where the spirit that binds Pacific travelers finds a home.

Primary mission:

The primary mission of the Accounting Clerk is to support the General Manager & Accounting Department with tasks pertaining to all computerized accounting systems, month-end closing reports and general ledger reconciliation. Records all business transactions and retains all accounting records. Posts, verifies, and reconciles accounts payable, accounts receivable, expenses, payroll, or other ledger accounts. Assists in preparing financial operations reports and will be AP Supervisor. Support the General Manager with storeroom functions and be the property procurement specialist. Collaborate with department leaders with checkbook accounting and cost procurement.

ESSENTIAL FUNCTIONS:

• Coordinate the purchase of food and non-food items for the hotel; obtain price quotes and determine best value for purchase cost as needed or directed. Follow up with vendors as needed to facilitate timely delivery and resolve issues.
• Promote teamwork and quality service through daily communication and coordination with other departments.
• Determine and maintain hotel inventory levels as specified; complete timely and accurate month-end inventories. Maintain cleanliness and organization in all work areas and storerooms.
• Inspect items upon receipt to ensure that quantity and quality of items are correct and acceptable; check invoices for correct prices and quantities.
• Maintain internal controls over the requisitioning and issuing of items; adhere to purchase order system; deliver supplies to appropriate departments or storage areas.
• Assist in the preparation of reports, cost summaries and/or analysis, and other paperwork as needed.
• May perform additional purchasing-related duties such as assisting with updated pricing, maintaining purchasing files and records, investigating price variances, assisting in setting inventory levels based on turnover of supplies, etc.
• Coordinate payment of invoices with Accounts Payable.
• Enter AP and Receive Purchase orders.
• Assist with Receiving documents.
• May assist with other duties as assigned.
• To follow all company policies and procedures.
• To immediately report all suspicious occurrences and hazardous conditions.
• To maintain the cleanliness and safety of work areas at all times.
• Follow all company safety standards, including proper equipment handling to avoid injury to yourself and others.
• To attend all mandatory meetings as directed.
• To perform other tasks, including cross-training, as directed.

NON-ESSENTIAL FUNCTIONS:

• Assist with special projects as needed.

Qualifications

JOB REQUIREMENTS:

Education: Requires understanding of bookkeeping procedures and 1-2 years of relevant experience. A two-year college degree (accounting preferred) or equivalent education/ experience

Experience: Usually requires 1-2 years’ experience in general accounting procedures.

Skills and Abilities:

Requires knowledge of the accounting, finance and hospitality profession

Requires working knowledge of the major areas and the skill to integrate and communicate that information

Ability to study, analyze and interpret complex data or information.

Ability to make decisions based on only general policies and procedures

Must possess communication skills in terms of the ability to handle billing or credit issues with management and/or hotel guests

Abide by payroll policies, procedures (punch in/punch out) and rules of conduct as stated in the Springboard Handbook.

Demonstrate a working knowledge of all hotel safety and security procedures as required to maintain a secure and safe environment for employees as well as guests.

Report any unusual occurrences and/or request to the immediate supervisor/MOD.

4. Read and abide by all the regulations and rules of conduct stated in the employee handbook.

No. of employees supervised: ___None_______ employees

Travel required: None

Hours Required: Forty hours over a five-day period; day, times and overtime many vary based on need

Lifting/Pushing/Pulling/Carrying Describe the type(s) of required lifting, pushing, pulling, and/or carrying to include objects, weights and frequency.

Limited lifting, pushing, pulling, carrying up to 15 – 20 lbs. Generally, boxes, computer equipment. Essential job function.

No Lifting/Pushing/Pulling/Carrying Required.

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Bending/Kneeling Describe the type(s) of required bending and/or kneeling to include when, why and how often.

Limited bending/kneeling required when arranging supplies or equipment. Essential job function.

No Bending/Kneeling Required.

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Mobility Describe the type(s) of mobility required to include distances and % of time involved.

Limited mobility between offices and departments. Approximately 2% of job function.

Stationary Position

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Continuous Standing Describe the reasons to include time period and frequency.

X No Continuous Standing Required.

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Climbing Stairs: Up to approx. steps % of (time period)

Ladders: Up to approx.____ feet ______% of ____ (time period)

X No Climbing Required.

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Driving Describe type of vehicle, distances, % of time involved and frequency.

X No Driving Required.

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Work Environment Inside: 100 % of work period (time period)

Outside: % of (time period)

Describe any abnormal temperature exposures: None

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: One location