Grants Support Coordinator
Position Summary:
The Grants Support Coordinator reports directly to the Division Chair for Social Sciences and Education and will be primarily responsible for providing administrative support to faculty in the Division of Social Sciences and Education, on their externally-funded grants. There may be other duties as assigned by the Division Chair. The individual will be managing multiple tasks simultaneously and may deal with materials that are sensitive and confidential in nature.
Essential Duties and Responsibilities :
A. Manages budget and procurement functions for divisional faculty and for the Division Chair for grant budgets from federal agencies, foundations or corporations, and any other budgets as assigned. This may include, but not limited to:
B. Provides programmatic support for divisional faculty with grants, which may include, but not limited to:
C. Works closely with ORIC’s Research Development & Sponsored Programs Unit (Grants Specialists), Foundation Relations in Institutional Advancement, and Budgets & Contracts on post-award management of externally-funded grants.D. Participates in budget orientation meetings with new awardees.E. Supports management with information and reports by doing the following:
F. Assists divisional faculty in managing student activities related to grant-funded scholarships:
G. Participates in professional development seminars, workshops, and conferences; and stays abreast of current trends related to research administration, which may include learning topics to become a certified research administrator (CRA).H. Supervises general college work-study students, when needed.Required Qualifications:
Bachelor’s degree and four years of administrative/grant management experience, or an equivalent combination of education, experience, and training is required, preferably in a college/university setting.
This position requires strong customer service focus, attention to detail, and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy, tact, and confidentiality is essential. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously. Must possess the aptitude to learn quickly.
Excellent oral communication skills are required when providing information and responding to questions from internal and external customers in one-on-one or group situations. The individual must be able to write business correspondence and procedure manuals plus compose memos, letters, and e-mails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, proposals, award documents, and procedural manuals. Good proofreading skills are essential.
To perform this job successfully, an individual must have advanced level computer skills using the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe. In addition to producing correspondence, memos and e-mails, duties may involve assignments that require creating mail merges, fliers, newsletters, fillable forms, PowerPoint presentations, tables, graphs, and spreadsheets containing formulas and pivot tables.
Preferred Qualifications:
The use of applications such as SmartSheets, Qualtrics, Google Forms, and social media platforms are strongly preferred.
Certifications, Licenses, Restrictions :
None.
Physical Demands:
While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to reach with hands and arms, and stand. The employee is occasionally required to: climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Shift:
Days
% Travel Required:
1% – 25%
Full Time/Part Time:
Full-time
FLSA:
Non-Exempt
Number of Vacancies:
1
Posting Number:
SC0571P
Posting Open Date:
06/14/2023
Open Until Filled:
Yes
EEO Statement:
Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
COVID-19 Vaccination Protocol:
Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at [email protected]. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.
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