Southern Oregon University
POSITION SUMMARY:
Date application must be received for priority consideration by: March 22, 2024
Anticipated Appointment Begin Date: May 1, 2024
Closing Date or if blank, Open Until Filled:
Job Family Group: Administrative and Professional
Division/Department: Office of the President/Offices of the Board of Trustees and General Counsel
Compensation Range (if applicable): $52,200 – $60,000 @ 1.0 FTE
FLSA Status: Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current, valid Driver License: Yes
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: No
Remote Work Type: On-campus
Work Hours: M-F (8:00a – 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship
SPECIAL INSTRUCTIONS TO APPLICANT:
Special Instructions to Applicants
POSITION DESCRIPTION:
The Executive Assistant in the Office of the Board of Trustees and the Office of the General Counsel (“the Offices”) reports to the University Board Secretary (“the Secretary”) as well as to the General Counsel and provides executive-level, confidential administrative services. The majority of the Executive Assistant’s work is performed under the supervision of the Secretary in a highly sensitive and confidential environment.
The Executive Assistant is responsible for understanding the university’s mission, goals, and policies; public meetings and public records laws; as well as the board’s policies, objectives, and goals.
The Executive Assistant is responsible for the facilitation and coordination of administrative operations of the Offices. Administrative duties include but are not limited to all aspects of executive support; meeting scheduling, preparation, and support; document preparation and review; copy-editing; dissemination of information; website updates; purchasing; travel management; and reconciling periodic statements. This position is also responsible for coordinating strategic activities and events, assisting with records stewardship, programming surveys, conducting research, and assisting with special assignments and projects, as directed.
The Executive Assistant must possess a high level of cultural awareness and sensitivity, and be comfortable working with people from a range of diverse backgrounds and positions. The Executive Assistant must be adaptable to changing priorities in a dynamic environment and be a collaborative team member in a small but productive office environment.
Minimum Requirements
Preferred Requirements
Essential Functions
Duties – The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:
(65%) Administrative and Executive Support – The Executive Assistant performs the following duties and responsibilities with regard to administrative and executive support for the Offices:
(25%) Support and Coordinate Strategic Efforts – The Executive Assistant performs the following duties and responsibilities to support the strategic and compliance needs of the Offices:
(10%) Other tasks as assigned:
Skills, Knowledge, and Abilities
Physical Demand
Special Conditions
_________________________
SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce
In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources.
Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together – who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of Siletz Indians (https://www.ctsi.nsn.us/) are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We [you may say I or the name of a program/department] encourage YOU to learn about the land you reside on, and to join us in advocating for the inherent sovereignty of Indigenous people.
Notice to Prospective Employees
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU’s Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report (ASR)can be accessed at the following link:
https://inside.sou.edu/security/statistics.html. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email [email protected].
To apply, please visit: https://sou.wd1.myworkdayjobs.com/en-US/Southern_Oregon_University/job/Southern-OregonAshland-Campus/Executive-Assistant_R0000193-1
jeid-057f637529c65946934513b28d383167
Job Summary Xavier University of Louisiana invites applications for the position of Director for the Center for Undergraduate Research and...
Apply For This JobJob Details Posting Number: PG193338SP Internal Recruitment: No Working Title: Utility Plant Operator Anticipated Hiring Range: $50,000 – $51,700 Work...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> LANGUAGE ARTS TEACHER – 195 DAY JOB STATUS: OPEN EFFECTIVE: 2022-23 POSTING DATE: 06/07/2022 CLOSING...
Apply For This JobCompany Description: Founded in 1958, Quincy College is a two-year, municipally affiliated college serving approximately 4,000 students at campuses located...
Apply For This JobMed-Biomedical Informatics – Pennsylvania-Pittsburgh – (23006777) Oversees all aspects of planning, design, and execution of large or complex projects. Assists...
Apply For This JobThe Patient Services Representative 3 (MOSC 3) is responsible for sustaining an environment of intrinsic goodwill for the practice while...
Apply For This Job