South Texas College Hiring for Secretary at McAllen Full Time

Secretary

Location: Nursing and Allied Health
FLSA: Non-Exempt
Min Salary: $27,040.00
Salary Range*:
Temporary End Date (if applicable):
Close Date: 5/16/2023

General Statement of Job:
The Staff Secretary performs secretarial duties for the department.

Specific Duties and Responsibilities:

1. Prepares memos, letters, forms, reports and other routine correspondence.
2. Interacts and provides customer service with students, staff and the public and answers questions regarding department matters, demonstrating excellent customer service.
3. Responds to student inquiries and directs them to the appropriate resources.
4. Receives incoming phone calls, answers questions and refers calls to appropriate personnel as necessary.
5. Distributes incoming mail.
6. Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers.
7. Participates in proofreading reports, program revisions or other related documents.
8. Assists with planning meetings/activities.
9. Maintains files of specified and confidential materials.
10. Maintains calendars of scheduled appointments, meetings, and special events for assigned staff.
11. Maintains time records for department staff; submits payroll documentation including overtime.
12. Creates and submits move/setup requests for new offices or office changes, as needed.
13. Assists in monitoring budget, conducts budget reconciliation on a monthly basis, and completes required Business Office forms.
14. Creates requisitions and processes invoices for payment.
15. Submits maintenance requests through the maintenance management system, as needed.
16. Fulfills reservation requests from faculty and staff by determining rooms available to meet faculty and staff needs.
17. Monitors and manages inventory and supplies, re-orders and stocks items as needed.
18. Assists with preparation of workshop materials, department projects, and online data.
19. Participates in professional development, as directed.
20. Performs other duties as assigned.

Required Education and Experience:
1. To qualify, one of the following must be met:

• College Certificate
• A minimum of 30 earned college hours

2. At least one (1) year of work experience in a professional work setting required.

Checks, Certificates, Licenses, and Registrations:

1. Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.

Annual Security Report and Non-Discrimination Statements:
Notice of Non-Discrimination

For additional information and to apply, visit https://stcjobs.peopleadmin.com/postings/19091

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