South Puget Sound Community College Hiring for Fiscal Specialist – Athletics at Olympia Main Campus, WA, WA Full Time

*For priority consideration, please submit application materials prior to Friday, October 27, 2023.*
South Puget Sound Community College (SPSCC) seeks highly motivated and qualified candidates for the position of Fiscal Specialist 1 in Athletics.The Fiscal Specialist 1 provides fiscal, administrative, and clerical support to the athletic department. South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

And if that isn’t enough? We also offer:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needsFine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programsThe Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary studentsA brand new Health & Wellness CenterFREE Bus service every 15 minutes to downtown Olympia and beyondFREE parking on our campuses – permits are not requiredOn-campus child carePercival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fallMany walking paths that are marked and on nicely paved sidewalksSPSCC promotes wellness with a variety of different workshops and events on campusLots of activities with our Artist & Lecture series, which are FREE for staff and facultyMany community events in the Kenneth J. Minnaert Center for the ArtsEmployee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:Staff and Faculty of Color (SFOC) ERG – an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility. What You’ll Do

Provide fiscal support on behalf of Athletics:

• Develop budget estimates, monitor, reconcile, initiate and control budget expenditures for Athletics.
• Prepare monthly budget status reports and inform the Director and Assistant Director of Athletics, and budget recipients regarding budget status and advise of areas of concern. Initiate corrective action as needed.
• Reconcile and monitor Athletics budgets applying appropriate coding.
• Create and maintain spreadsheets and databases, e.g. inventory and budgets.
• Monitor budget statements to track expenditures and reconcile discrepancies.
• Monitor, reconcile, and manage check-out and expenditure reporting processes for Athletics procurement cards (P-Cards).
• Provide fiscal support to Athletics budget recipients regarding student travel, contingency fund proposals, and Athletics purchases.
• Prepare and review purchasing and other financial documents for accuracy.
• Collect, record, and deposit revenue for Athletics budgets.
• Provide fiscal and clerical support to the annual Athletics budget development process.
• Ensure payments are made to third party vendors to include preparing purchase requests, monitor invoices, communication, and payments.
• Will prepare, track and reconcile Athletics budgets, P-Card logs and reconcile all fiscal accounts.

Provide clerical support to the Athletics Department:

• Provide administrative support to the Director and Assistant Director of Athletics; including schedule meetings, calendar management, travel arrangements, purchasing, contracts, and reimbursements.
• Provide clerical support to the Director and Assistant Director of Athletics. This includes, but is not limited to: creating forms; sending mailings; reserving space for workshops and events; verifying accuracy of documents turned in by students; and other clerical duties as needed.
• Prepare, proof, and edit reports, correspondence, contracts and other documents as requested. Maintain accurate and organized filing systems and ensure filing is up to date.
• Initiate supply orders and purchase orders; create purchase requisitions.
• Works with other college units such as Purchasing, Facilities, and Information Technology to ensure accurate and timely procurement of materials and services.
• Record, distribute, and maintain meeting minutes for program committees and other meetings as requested.
• Utilize Microsoft Office Suite to create documents and presentations.
• Gather and assist Director and Assistant Director with appropriate data and information for college and Northwest Athletic Conference reports, forms, and other documents.
• Coordinate all travel arrangements for Athletics.

Serve as support staff for Athletics Department

• Respond appropriately and timely to inquiries regarding fiscal processes, purchasing, and services provided by the Athletics department.
• Will serve as back up support staff to the front desk when needed.
• Provide guidance and support the work of Athletics student employees.
• Serve on college committees and external committees as requested.
• Assist faculty, students and others and make appropriate referrals as necessary.
• Assist with all Athletics events and activities when needed; may include some evenings and weekends.

Qualifications You Possess

Minimum Qualifications:

• High school graduation or equivalent AND three years of fiscal experience OR equivalent education/experience.

Preferred Qualifications:

• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain confidentiality and accommodate numerous interruptions.
• Position requires high degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Build and maintain positive relationships with faculty, staff, and students in a professional, courteous manner.
• Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.
• Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds.
• Demonstrate commitment to the college’s diversity goals.

To Apply

Applications must be completed online and include the following attachments:

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant’s knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete. Veterans PreferenceApplicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to [email protected] with the job number for which they are applying in the subject line. Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.Bargaining UnitThis position has been designated as a bargaining unit position represented by the Washington Federation of State Employees. South Puget Sound Community College values diversity and is an Equal Opportunity Employer and EducatorSouth Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, [email protected], Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.