Smith College Hiring for Assistant Director of Alumnae and Donor Events at Smith College Full Time

If you have any questions about the position or our application process, reach out to us at [email protected].Alumnae Relations & DevelopmentJob Description

Job Summary

Act as part of a team responsible for a strategic alumnae and donor relations program that promotes innovative and global alumnae engagement, inspires philanthropic commitments and ensures outstanding donor and alumnae volunteer stewardship. Develop, design and implement events and programs to engage alumnae and donors of Smith College. Working closely with the Associate Director of Alumnae and Donor Relations, be a key partner in developing and executing the strategy of the events program and integrate best practices with current trends in alumnae engagement, guest and donor experience, and events management.

Essential Functions

Collaboratively develop and execute events and programs for alumnae and donors, including special interest programming, annual conferences, and regional and international events to promote alumnae engagement and the college’s priorities and programmatic initiatives at the regional, local, and campus levels.

Collaborate with Alumnae Relations and Development colleagues, as well as multiple event leads across campus for different events. Coordinate in an efficient and timely manner with other offices (President’s, Events Management Office, President’s House staff, etc.) and individuals on campus who participate in and produce Smith events.

Serve as staff project manager for departmental initiatives with strong alumnae engagement components such as the Smith College Alumnae Business Network.

Work with on-campus service providing departments and outside vendors concerning the provision of services for events, including audio visual services, negotiating prices, executing contracts, hotel and travel accommodations, and overseeing activities to ensure that the services are fulfilled. Provide advance set-up for events.

Prepare event briefings. Communicate with faculty and administrators regarding their participation in and/or attendance at events, and coordinating schedules and travel accordingly. Coordinate with volunteers who may be acting as hostesses or are involved in the planning and preparation of an event.

Manage the invitation and guest lists for all events, overseeing production of related printed materials, and recording event participation or relevant contact reports in database. Provide oversight and staffing for and at events, including those development events hosted at the President’s House.

Identify and work with faculty, alumnae and staff who will be asked to participate as lecturers, discussants and play other significant roles in the programs. Serve as the primary contact for these participants, providing orientation, training materials and support.

Work with Development, Alumnae Relations, and College Relations colleagues, to oversee the production of development event related collateral materials such as invitations, programs, signage, scripts, and other graphic material to enhance event goals.

Utilize technology to improve the team’s work and seek opportunities for improvements. Leverage existing technologies such as CVent, Marketing Cloud, and Salesforce.

Participate in team meetings, task forces and committees as required. Back up other staff needs as necessary. Perform related duties as required.

MINIMUM QUALIFICATIONS:

Education/Experience: Bachelor’s degree, minimum of 5 years of relevant experience or the equivalent combination of education and/or experience.

Skills: Possess the ability to competently and calmly handle multiple concurrent tasks. Must have excellent judgement and decision making capability. Ability to hold the big picture while focusing on details. Ability to work as a team member and also independently on projects. Strong organizational, interpersonal, and communication skills. Technologically savvy with strong word processing and data management skills; experience with Microsoft Office and Google suite, as well as CRM systems such as Salesforce, cVent and Marketing Cloud preferred. Ability to work nights and weekends when require. Able and willing to travel.

#ALMDEV#

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.Review of applications will beginOctober 3, 2023Compensation Grade:Grade JPosition Type:Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at [email protected].

As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.