SIU Medicine Looking for Accountant I (U) (0010.1) at Springfield, IL  Full Time

The primary function of this position is to provide support in all areas related to the administrative and clinical operations of the Department of Surgery by performing specialized fiscal duties. This position’s main focus is on managing purchasing, inventory, and the accounts payable functions for the Department of Surgery. This position provides back-up support also to faculty and principal administrators occupying administrative space within the Surgery area.

I. Fiscal Operations – Ordering & Accounts Payable 75%
1. Performs research before ordering new supplies and equipment. Requests price quotations to make cost estimates and comparisons from various vendors when warranted and resolve problems with supply orders, invoices and returns as needed.
2. Prepares requisitions for clinical and other supplies, furniture, equipment, and services. Places orders, according to University, SIU Medicine and State purchasing guidelines.
3. Procurement Card (P-Card) holder. Reconciles P-Card charges to JP Morgan monthly statement. Makes purchases and maintains an accurate account of all assigned procurement card (P-Card) transactions according to University, SIU Medicine and State purchasing guidelines. Reconciles University and SIU Medicine P-Card transactions weekly, through JP Morgan website.
4. Prepares vouchers (University, HC and Foundation) for Surgery grants, academic & clinical areas. Verifies available funding. This includes coding transactions and cost accounting to appropriate divisions. Examines to verify conformance to pertinent policies, procedures, and accounting standards.
5. Maintains department’s ledgers in UMS, i.e. posting revenue, expenses, personnel funding documents, accounts receivable and budgets.
6. Serves as a back up to examine department travel vouchers for accuracy, completeness and conformance to guidelines.
7. Maintains accurate records of received and pending purchases. This includes sorting and delivering certain types of orders.

II. Fiscal Operations – Iventory 5%
l. Maintains and verifies the annual equipment inventory. Organizes annual verification process, delegating equipment checks based on location. Completes applicable forms.
2. Develop and update spreadsheet as needed of departmental equipment. Update location information as changes are made, and when IT makes changes to departmental computers.
3. Manages annual equipment computer replacement process with Assistant to the Chair.

III. Fiscal Operations – Reports 5%
l. Runs and organizes monthly operational reports containing confidential information as directed by the Assistant to the Chair, Business Administrative/ Associate or Business Manager. Assembles and prepares data for various financial statements and administrative reports, containing confidential information, as needed to develop budgets and budget projections.
2. Assists with financial analysis as requested by department administrators.

IV. Fiscal Operations – Other 10%
l. Serves as a resource for staff with AIS, UMS, Laserfiche, P-Card system, and on line ordering platforms (including but not limited to McKesson, ODP and Amazon Business). Explains operating policies as needed.
2. Serves as fiscal officer delegate on all surgery accounts (academic, clinical, grant, and Foundation).
3. Manages print orders for the Department.
4. Manages IT equipment requests for the Department.
5. Serves as contact person for completion of clinical and academic work orders. Troubleshoots and resolves all clinic maintenance and housekeeping concerns in collaboration with department managers and nurse leadership.
6. Maintains orderly files for financial and clinical records. Serves as department resource for records management.
7. Verify department’s copiers and telecommunications expenses are charged appropriately, periodically auditing reports.

V. Fiscal Office Coverage 5%
1. Serves as a back-up for recurring expenditure reports as part of the SIU Medicine division analysis process, utilizing cost accounting.
2. Provides back-up for bi-weekly, semi-monthly and monthly payroll and Faculty and PA fringe benefit reports.
3. To assist with cross coverage, creates and/or documents procedures for department.

1. Any one, or any combination, that totals 3 yearsfrom the following:
   1. work experience and/or training in Accounting or closely related field; or
   2. college degree/course work with major in accounting or closely related field that included a minimum of 12 semester hours in accounting
      • Bachelor’s degree or higher equals 3 years
      • 90 semester hours equals 2 years
      • Associate’s degree equals 18months

Condition of Employment: Pursuant to the State Universities Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at . This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
“Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.”

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.