Seattle Colleges Looking for Fiscal Analyst 3 – General Accounting Full Time

Opportunity Description

About Us

We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College-and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Great Medical/Dental plans for the employee and their family
• PEBB Wellness Plan – SmartHealth
• Paid Sick Leave
• Paid Vacation
• Retirement Plans
• Tuition Waiver for additional education
• Employee Assistance Programs (EAP) in times of need
• Promotional Opportunities
• Orca Card / transportation benefits
• Union Membership

To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits

Seattle Colleges staff and faculty enjoy a competitive benefits package, professional development opportunities, and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.

Position Summary

Position open until filled/First Review of materials will begin: December 18, 2023

Salary range for this position is: $ 53,953/yr. – $ 72,525/yr. (depending on experience)

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Under the supervision of the Director of Accounting, the Fiscal Analyst will be responsible for a variety of general and specialized fiscal duties and support functions for the district finance team and colleges. The position performs research to solve accounting discrepancies and requires consulting with internal and external interested parties to resolve accounting technical problems or issues. Additionally, the position is responsible for problem solving, communicating effectively, managing data accuracy and assisting in improving processes. 

This position will spend approximately fifty percent of their time performing work, monitoring and reporting to the Director on the status and progress of reconciliation tasks performed by the many areas involved in in the bank reconciliation process such as accounts receivable, student financials and accounts payable. This position will perform portions of the bank reconciling workload in addition to monitoring and reporting on the status throughout the month. This position will play a key role to ensure that monthly reconciliations are on schedule including following up with staff and/or assisting staff as needed in order to complete this critical compliance function. Research and recommend business process changes that will be necessary for Seattle Colleges to implement the ctcLink Book to Bank Reconciliation in order to move away from the current manual processes. This position will perform many of those new business processes once implemented.

Other duties will include being back-up for voucher processing for capital projects whenever needed to stay current on vendor payments and especially for several months at year-end close. Compile capital project invoices and proof of payment into billing packets to invoice the state treasury for COP reimbursements for each of the college’s projects and at several times throughout the year. Create and maintain a debt service schedule tracking districtwide principal and interest payments, outstanding principal balances, terms and interest rates information.

This position directs the work of Classified, Student, Workstudy, and temporary employees

Work Schedule: This position is typically scheduled to work Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed. Vacation request approval is limited during the fiscal year end: June-August. Vacation request approval is limited during the fiscal year end: June-August.

This position is governed by a collective bargaining agreement with representation by WFSE

Application Procedures:

• Attach current resume
• Attach cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online

Notice to Applicants: Please note that Seattle Colleges is working under hybrid remote and on-site operations and holding interviews virtually using video conference or teleconference options. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

What you will be working on:

• Assists higher-level staff with financial summary information, analysis of financial reports and development of fiscal procedures. 
• Perform reconciliation work necessary to reconcile transactions affecting bank balances on a daily, weekly, monthly basis.
• Assist the Director in monitoring and reporting on the status and progress of reconciliation tasks performed by the many areas involved in transactions affecting the bank reconciliation process such as accounts receivable, accounts payable, student financials, and auxiliary services.
• Research and recommend business process changes that will be necessary to implement ctcLink Book to Bank Reconciliation. Perform book to bank processes like uploading bank balances on a daily basis into the system as well as the monthly bank statement. 
• Run multiple jobs that facilitate the bank reconciliation automated process and review and resolve exceptions and errors or refer exceptions to higher-level staff for resolution.
• Assist primary capital projects accounting staff with voucher preparation and processing as needed to match peak demand times and ensure prompt payments for vendors.
• Serve as the primary backup for capital projects voucher payment processing; cover for vacation and other leave of the primary processor and support deadlines for year-end close processing and accruals.
• Compile capital project invoices and proof of payment into billing packets to invoice the state treasury for COP reimbursements throughout the year. 
• Create and maintain a debt service schedule tracking districtwide principal and interest payments, outstanding principal balances, terms and interest rate information for management and reporting purposes.
• Access the agency financial reporting system to analyze, prepare and review fiscal documents. 
• Assists in fiscal year closing of financial records by preparing fiscal year end closing adjustments.
• Reviews, analyzes, and interprets agency accounting and financial records and reports produced by automated and manual systems. 
• Positions may supervise clerical or other support staff involved in a variety of manual or automated fiscal recording keeping tasks.
• Responds to Help desk tickets as assigned.

What you bring as a candidate:

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Completion of an Associate’s or higher-level degree in accounting, finance, business or a related field
• Two or more years of progressively responsible experience in an accounting or finance related role
• Demonstrated strong general accounting skills with a thorough understanding of applicable accounting standards, internal controls and with an excellent attention to detail.
• Demonstrated ability to maintain positive relationships with, and consistently support, clients and colleagues with limited subject matter expertise in accounts receivable, cash receipting and banking practices.
• Demonstrated work experience working with Enterprise Resource Planning (ERP) integrated software.
• Demonstrated knowledge showing the ability to understand, interpret, and apply accounting principles as well as rules and regulations governing accounting.
• Demonstrated work experience with Office 365 including expert level spreadsheeting skills.
• Demonstrated ability to recognize and solve accounting and business problems.
• Demonstrated strong written and verbal communication skills with individuals and groups.
• Demonstrated ability to establish and maintain effective working relationships with district and campus administrators and staff.
• Demonstrated experience working in a diverse, multi-cultural, collaborative environment, and a demonstrated commitment to equity and inclusion.

Physical Requirements:

The position

• Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
• Encounters frequent interruptions throughout the workday.
• Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: 

• Ability to operate office equipment 
• Ability to read and verify data and prepare various materials 
• Ability to exchange information on the phone or in person 

Notice of Non-discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”. 

Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Director of Legal Compliance:

1500 Harvard Avenue Seattle, WA 98122-3803

(206) 934-3873 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. 

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WA HB 2327.