Schenectady County Community College Hiring for Human Resources Confidential Secretary at Schenectady, NY Full Time

Category:: Professional
Subscribe::
Department:: Human Resources
Locations:: Schenectady, NY
Posted:: Jul 27, 2023
Closes:: Open Until Filled
Type:: Full-time
Position ID:: 165350

About SUNY Schenectady County Community College:

SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York’s finest two-year colleges located in upstate New York’s vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. SUNY Schenectady County Community College offers an excellent benefit package including health care with dental and vision coverage, a choice of retirement systems, a deferred compensation benefit, an on-site child care program and Montessori School, professional development opportunities, and health club membership. We take pride in being an urban campus with a small town feel.

SUNY Schenectady is dedicated to cultivating an environment that celebrates diversity, prioritizes inclusion, and insists on equitable access. Diversity, equity, and inclusion is central to our vision and mission; we know that to foster a sense of belonging and preserve connectedness, we must create and maintain working and learning spaces that welcome, respect, and appreciate difference. SUNY Schenectady provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law. Applications from minorities, women, veterans and persons with disabilities are encouraged.

Job Description:

SUNY Schenectady County Community College is seeking a full-time Human Resources Confidential Secretary. Reporting to the Executive Director for Human Resources, the Confidential Secretary in the Office of Human Resources assists in the administration of the College’s human resources functions, including recruitment and employment activities, classification and compensation, benefits, management of performance and evaluation files, and training and professional development. The Confidential Secretary also assists the Executive Director in ensuring compliance with federal and state regulations governing personnel.

RESPONSIBILITIES:

• Serves as the primary administrative support to the Executive Director
• Provides clerical support to the HR department
• Maintains appointment calendar
• Maintains the integrity and confidentiality of human resource files and records
• Opens, stamps and sorts incoming mail and answers general correspondence
• Types and copies, reports and documents, including confidential reports
• Screens callers and visitors to determine the nature of the inquiry and provides assistance or makes referrals as necessary
• Works with office staff to update and maintain documents on Sharepoint and College website
• Data entry in Banner pertaining to adding, changing, and or deleting employee personnel
• Assists in compiling information and statistics for labor relations, collective bargaining units, and Middle States reporting
• Reviews and maintains the workplace violence log for annual compliance
• Assists with policy development, implementation and communication of polices
• Maintains, updates, and resolves all internal and external benefit inquiries
• Assists the Assistant Director for HR with administrative duties with regard to recruitment such as scheduling interviews, scheduling new employee orientation, conducting background checks, drafting of employment offer letters, creating personnel files
• Coordinate’s the office’s management of maintaining accurate and complete personnel files including the preparation of new files and purging of inactive files
• Assists with the planning and coordination of special events such as the employee service awards program, benefits enrollment, professional training and development
• Maintains a database of employees for service awards, tenure, and promotions
• Maintains and updates new employee onboarding packets
• Answers frequently asked questions from applicants and employees relative to their application status, onboarding, benefits, HR system inquiries, and standard policies and procedures; refers more complex questions to appropriate staff or management.
• Orders office supplies
• Performs other duties as assigned

Requirements:

Minimum Qualifications:

• Bachelor’s degree
• At least one year of human resources experience and two years of administrative support experience
• Proficient with Microsoft Office Suite
• Interpersonal with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy
• Organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Can work independently
• Successful candidate must be customer service oriented and possess excellent written and verbal communication skills, be able to prioritize workflow, multi-task, and be resourceful.
• Ability to interact with people at all levels

Preferred Qualifications:

• Experience working in higher education
• Knowledge of HR Banner enterprise system
• Knowledge of Interview Exchange applicant tracking system

Special Information:

• VISA sponsorship is not available for this position
• Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts

Additional Information:

Salary: $50,000

Application Instructions:

Applications Due By: Applications accepted until position is filled.

Applicants must submit the following documents to be considered for this position:

• Cover letter
• Resume
• Completed SUNY Schenectady Employment Application
• References

CAMPUS SAFETY REPORT
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College’s crime statistics for the past three years; and the availability regarding the College’s current campus security policies. SUNY Schenectady County Community College’s Annual Security Report is available here.

SUNY Schenectady is an Equal Opportunity Employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Stated and to complete the required employment eligibility verification form upon hire.