SCB Art Foundation Hiring for Accountant/Payroll (Contract-to-Hire) Job at New York, NY Full Time

This is a contract-to-hire position at a leading non-profit art foundation located in Chelsea, NYC.

When the position goes permanent, this will be a UNION position.

100% covered health insurance for both employee and family.

Salary is $65,000-$70,000 per year.

The hours are 9:30 am to 5:30 pm, Monday through Friday; work is currently performed in a hybrid environment with no fewer than 3 days in the Chelsea office.

Essential Job Duties & Responsibilities

Payroll

• Manage and process bi-weekly payroll for approximately 150 staff using ADP Workforce Now; work with managers on time-sheet approvals, payroll exceptions, pay-rate differentials, and department transfers to ensure accurate payroll processing; review and submit payroll, working under strict deadlines and time constraints; proactively anticipate for adjustments to payroll-submission deadlines (Federal holidays and bank closures)
• Assist staff with questions and issues related to their paychecks. Research and resolve payroll-related discrepancies
• Act as primary liaison with Human Resources on administration of union dues and other labor-related payroll items; collaborate with Human Resources to ensure all wage/rate changes and payroll deductions are properly recorded; analyze and record financial transactions related to payroll and benefits funding activity (for 401k, HSA, health insurance, time off, and salary accrual, etc.); prepare journal entries for posting to AccountMate in a timely manner
• Calculate payroll data for quarterly Worker’s Comp, Disability, and Paid Family Leave premium reporting; keep track of submission deadlines or cutoff dates to ensure payments are made on time
• Coordinate annual Worker’s Comp audit for New York and New Mexico and provide requested documents
• Oversee compliance with quarterly and annual reporting requirements as mandated by law.
• Review ADP filings completed on our behalf; manage any required edits to W-2s
• Assist, as needed, to onboard new hires in the Chelsea office and ensure all new-hire paperwork is completed and sent to Human Resources; assist with ADP registration and training for new hire
• Generate custom payroll reports in ADP for analysis and as requested by Controller and COO

Accounting/Finance

• Reconcile, validate, and post Bookshop and Admissions (including The Lightning Field) activity; calculate and properly code any deferred revenues; prepare the monthly sales-tax schedule for Bookshop; liaise with Bookshop and Admissions staff as needed to resolve any discrepancies
• Record financial donations via weekly development reports; review documentation to ensure all transactions are coded appropriately and substantiated by proper documentation for auditing purposes; maintain communication with development staff regarding any missing or required documentation; maintain and update tracking for any verbal pledges
• Manage Accounts Receivable; generate and distribute invoices for earned income, including real estate tenants, touring exhibitions and special event rentals
• Manage leases and contracts for earned income, tax and billing correspondence related to real-estate earned income; update lease/billing schedules as needed; review lease/contract terms for accurate and appropriate billing; calculate tenant real estate tax per lease terms
• Prepare monthly account analyses as assigned by Controller
• Support cash management activities (i.e. petty cash, cash deposits, and cash box); maintain and update an organized record of any deposits in transit
• Manage and reply promptly to correspondences directly related to accountant responsibilities
• Provide audit support for interim and year-end examinations
• Ad-hoc analysis and reports assigned by Controller and CFO, as needed

Education, Certifications, Experience:

• Bachelor’s degree in Accounting
• Minimum 3 years of related accounting and payroll experience
• Previous office skills and knowledge of standard filing systems/protocols

Knowledge, Skills, Abilities:

• Intermediate-to-advanced Excel skills
• Working knowledge of a robust payroll system required, preferably ADP Workforce Now
• Attention to detail and accurate data-entry skills
• Ability to maintain strict confidentiality
• Familiarity with internal control and audit procedures
• Strong interpersonal and communication skills to handle internal and external correspondence
• Ability to maintain an organized filing system and easily navigate web-based file sharing platforms
• Excellent research skills and capacity for independent learning in order to resolve barriers
• Crucial analytical and critical thinking skills
• File and data management

Job Types: Full-time, Contract, Temporary

Pay: $65,000.00 – $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10011: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Required)

Experience:

• Accounting: 3 years (Required)
• Payroll: 2 years (Preferred)

Work Location: Hybrid remote in New York, NY 10011