San Jacinto College Looking for PT Administrative Assistant II Full Time

PT Administrative Assistant II

Essential Job Functions                                      
     

• Provide administrative support and perform daily general office duties and communication for  department lead and staff
  members.     
• Interface daily with administrators, various departments, visitors, staff, and faculty.    
• Provide clerical
  support to various functions within the office during peak periods.    
• Work with Coordinator, Grants Management (CGM), Grants
  Accounting Manager (GAM) and Director, Grants Management (DGM) and other departments to prepare and collect audit documents required for
  grant audits and sub-recipient monitoring review/audit as needed.   
• Post Journal vouchers (JVs) and upload supporting documents in
  Banner.    
• Create requisitions, submit, maintain for departmental supply order, maintenance work orders, copier service, office
  relocations, etc. Manage office supply inventory and shipping packages as necessary.    
• Assist OGM staff for data downloading &
  collecting, backup documents, and data checking.    
• Organize documents in shared drive for the office.    

Additional Job Functions:                           

Other duties as assigned.    

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Compose correspondence independently using good business vocabulary, concise,
  presentation, and excellent written, editing, researching, analyzing and communication skills
• Intermediate skill level in Microsoft
  Office – Word, Outlook, Excel & PowerPoint.
• Excellent time management skills and ability to multi-task and prioritize
  work
• Good organization skills and the ability to work under pressure to tight deadlines
• Attention to detail and
  problem-solving skills. 
• Ability to work with minimum supervision, manage multiple priorities simultaneously and function
  collaboratively in a team environment
• Good at absorbing information quickly and positive attitude
• Ability to interact with
  all levels of internal leadership as well as other department staff
• Able to make judgments and decisions to keep office functioning
  smoothly in absence of supervisor
• Knowledge of communications media and telecommunications technology
• Adaptable and able to
  build rapport with a diverse array of people
• Excellent planning, organizational, and technical troubleshooting
  skills
• Excellent verbal and written skills

Education and Experience:

  Required
Education: 

High School graduate or equivalent (GED).

   Preferred Education:

Associate degree in business, accounting, office administration or a related field.

Required
Experience:

Two (2) years of office clerical or administrative support experience; or an equivalent combination of
education and experience to successfully perform the essential duties of the job.

Preferred Experience:    

Above experience including one (1) or more years in a higher education environment.  

Physical Activity :        
                                    

Lifting up to 50 pounds of force    

Keyboarding   

Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition
Number: req5024

Posting Close Date: 1/4/2024