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Quintairos, Prieto, Wood & Boyer, PA Hiring for Human Resources Assistant Job at Miami, FL Full Time
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Overview:
Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, has an immediate opening for a Human Resources Assistant to join our Miami Office. This is a full time position, competitive salary and benefits package offered.
JOB SUMMARY:
The Human Resources Assistant performs a variety of clerical, administrative, and office support duties for the HR Department. This is a junior-level position; candidates should come to the role with approximately 1+ years of related HR experience (including internships). This is a great opportunity for HR graduates who want to learn and gain HR experience.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Responsible for assisting with full cycle onboarding process from offer creation to registration of new employee.
- Assists with ensuring all new hire paperwork is completed by candidate including background check. Assists with following up with new hire as needed to complete onboarding.
- Assists with initiating communication with assigned departments to ensure new hires are setup appropriately prior to start date.
- Ensures all employment candidates are eligible for employment; reviews and files I9 forms. Assists with E-Verify process.
- Maintains and updates various HR-related spreadsheets and forms.
- Receives, reviews, and properly distributes any incoming HR mail and correspondence to appropriate HR employees, internal departments, or employee personnel files.
- Maintains employee files ensuring accuracy, compliance and confidentiality.
- Ensures firm maintains compliance with updated employment law posters firm wide; replaces these posters as laws are updated. (Laws: equal employment opportunity, wage & hour, FMLA, polygraph, USERRA, etc.)
- Assists Payroll Administrator with mailing out payroll checks and creating FedEx labels.
- Performs customer service functions by answering employee requests and questions as needed.
- Assists with clerical functions within recruitment such as posting job requisitions and updating candidate status on ATS.
- Assists HR Director and HR Team Members with clerical duties and projects as needed.
- Assists with managing exit interview process from beginning to end, including tallying results per office and firm.
- Performs other related duties as assigned.
REQUIREMENTS:
- Minimum of 1 year of HR experience required, 2+ preferred (internships included).
- Bachelor’s Degree in Human Resources or related field preferred.
- Proficiency with MS Office applications required (Word, Excel, Outlook, and Power Point).
- Requires critical thinking skills, superior communication and organizational skills, decisive judgment and the ability to work with minimal supervision.
BENEFITS:
Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, employer paid short-term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary.
PHYSICAL DEMANDS:
This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting of supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk and hear.
WORKING CONDITIONS:
This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.
The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.
QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.
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