Procurement Coordinator – Military Services Group LOOKING FOR Procurement Coordinator – Military Services Group JOB AT Jacksonville, FL

With a history dating back to 1886, American Water is the largest and most geographically diverse U.S. publicly traded water and wastewater utility company. The company employs more than 6,400 dedicated professionals who provide regulated and market-based drinking water, wastewater and other related services to more than 14 million people in 24 states. American Water provides safe, clean, affordable and reliable water services to our customers to make sure we keep their lives flowing.

Our teams are committed to customer service, operational excellence and delivering high-quality, reliable drinking water and other water-related management services.

Our primary business involves the ownership of water and wastewater utilities that provide water and wastewater services to residential, commercial and industrial customers, treating and delivering more than 1 billion gallons of water per day.

Primary Role

.Responsible for performing administrative support for Project procurement, contract compliance and operations management functions. Maintains a close and highly responsive relationship with General Manager and Project staff in carrying out day-to-day administrative activities. Works fairly independently, receiving a minimum of detailed supervision and guidance. Key Accountabilities

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• In accordance with MSG’s Procurement Policy and Plan, identifies vendors, working with them to secure company profile information and other documents required to establish the companies in American Water’s Procurement and AP systems. Serves as a liaison with MSG Contracts Administration Department. Responsible for maintaining the on-site procurement records.
• Provides confidential and administrative support for General Manager and staff. Anticipates and arranges, participates in, and implements conferences and meetings.
• Prepares financial, statistical, narrative, and/or other reports as requested. Responsible for monitoring expenditures to budget according to company guidelines with the General Manager overseeing the Budget.
• Responsible for the Purchase Order System and providing administrative support for the procurement of materials.
• Coordinates routine activities and communications with DPW, Government Contractors and others as requested.
• Responsible for completing receiving reports for supplies/services, comparing against purchase orders. Reviews invoices for accuracy against purchase orders and receiving reports. Resolves discrepancies.
• Tracks inventory and prepares financial, statistical, narrative and/or reports as requested.
• Assists General Manager in maintaining documentation of compliance with specified Prime Contract obligations.
• Assists General Manager in maintaining up-to-date Operating Plans that are required by Prime Contract and/or AW policy.
• Reads publications, regulations, and directives and takes action or refers those that are important in complying with AW Procurement Policy and Plan.
• As necessary, performs or assists in performing basic office administration duties such as answering the phones, filing, preparing reports, etc.
• Performs other related duties as assigned.Knowledge/Skills
• Proficiency in MS Office Suite products, including MS Word, Excel, PowerPoint and Access.
• Ability to work independently; strong administrative and computer skills; strong interpersonal skills (tact/diplomacy, cooperation, negotiation); high level of initiative, judgment and discretion; discretion with confidential information.
• Intermediate level computer literacy; internet, email, word processing, formatting, tables, graphing, presentations, spreadsheets, databases, and multimedia
• Ability to work independently; strong administrative and computer skills; strong interpersonal skills (e.g. tact/diplomacy, cooperation, negotiation); high level of initiative, judgment and discretion; discretion with confidential information.
• Proper use of grammar, spelling and punctuation.
• General knowledge of procurement policies and practices.
• Broad knowledge of company operations and policies and procedures.Experience/Education
• .Any combination equivalent to: graduation from HS or GED, and five (5) plus years of administrative experience in a procurement function, three (3) of which must have included organization, coordination, and performance of duties at a responsible level.Competencies
• Collaborates
• Champions safety
• Cultivates innovation
• Customer obsessed
• Drives Results
• Nimble learning