Procurement Card & Travel Specialist LOOKING FOR Procurement Card & Travel Specialist JOB AT Laurel, MD

The Procurement Card and Travel Specialist is responsible for the overall management and coordination of the Commission’s procurement card (P-Card) and travel and expense (T&E) programs. Works closely with accounts payable (A/P) and procurement staff to drive efficiency and cost savings through analytics, reporting, auditing and training. Manages supplier relationships including partner management, negotiation and contract management.

• Escalates problems when necessary and provides solution recommendations

• Leverages peer and industry best practices and benchmarks to make recommendations for continuous procurement and P-Card program improvement, cost reduction, and offerings

• In concert with procurement leadership, prepares and updates reports as needed reflecting daily, weekly and monthly activity and trends

• Analyzes problems in terms of contract specification requirements, service delivery, and feasibility

• Performs supplier spend analysis

• Delivers on target spend in order to maximize swift revenue sharing and to minimize maverick spending

• Develops, analyzes, implements and monitors program policy and procedure compliance

• Prepares and provides monthly/quarterly reports to management

• Initiates and coordinates program audits

• Coordinates finance, IT or other interface issues

• Responds to program inquiries

• Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors

• Identifies and leverages program benefits

• Makes recommendations on program expansion/contraction when justified

• Coordinates and monitors program contracts

• Provides advisory for continuous improvement in the P-Card program

• Identifies and implements industry best practices into programs

• Trains others in program compliance and enforcement

• Tracks and analyzes T&E program progress and creates relevant reporting and dashboards for actionable decision-making by procurement management

• Primary liaison to T&E Program travel management company

• Initiates problem resolution for any issues arising from the travel booking system

• Monitors the strategic policies and programs in place for travel

• Manages relationships with travel related vendors

• Handles questions or concerns related to booking tickets and reconciling expenses

• Negotiates contracts and/or rates with travel service providers

• Manages the process of T&E reports

• Ensures compliance in the travel program.

• Handles special assignments and projects as necessary

• Pursues program certification as applicable

• Provides continued training to the WSSC Water Procurement Office staff ensuring continued program growth through new contracting opportunities

• Provides continued training to all P-card holders and using departments

• Supports procurement initiatives by providing P-card spend details

• In concert with procurement management, receives, reviews and processes P-card reports

• Performs other related duties as required

Business casual work environment with a hybrid (telework/onsite) schedule.

• Extensive knowledge of contract management, procurement, and acquisition skills

• Knowledge of legal compliance in the procurement and disbursement of funds

• Demonstrated knowledge of the principles and practices of public procurement, including contract law, accounting principles and cost analysis techniques, and administrative management

• Strong computer skills directly related to managing the work product and resources of a Procurement Card program

• Understands internal stakeholder collaboration

• Ability to organize and lead cross-functional project teams

• Skills in communications both verbally and in writing

• Strong teamwork skills