Preconstruction Assistant, Salt Lake City LOOKING FOR Preconstruction Assistant, Salt Lake City JOB AT Salt Lake City, UT

The Big Picture

The Preconstruction Assistant works directly for the VP of Preconstruction. This position is primarily responsible for providing administrative and transactional support in the areas of document preparation, contract management, bid proposal preparation, subcontractor coordination, etc. This position works with the contract administrator, members of the preconstruction department, and project teams to assemble and track required information. This position distributes information to other departments (accounting, business development, project management, etc.) as required.

Your Day to Day

• Subject to Contract Administrator’s guidance, coordinate with the Company’s preconstruction department in managing the preparation, issuance, execution, and filing of all subcontract agreements, including direct communication and follow-up with subcontractors.
• Issue Letters of Intent / Notices to Proceed to subcontractors as directed.
• Provide Contractor Administrator, General Counsel, and the Preconstruction Department with administrative/clerical support.
• Perform data entry, , and coordination of information as required.
• Provide bid day help to the preconstruction department during “hard bids”.
• Gather information and prepare bid files/packages, ensuring that all documents are properly executed with bid bonds and qualifications if needed.
• Manage the bids email account.
• Assist the preconstruction department with the preparation of and documentation of Subcontractor Pre-Award Forms and the appropriate backup information. Follow the document through the approval process, distribute to the project team, and file as necessary.
• Along with the preconstruction department, monitor the Building Connected database of subcontractors to ensure that information is updated, prequalifications are current, etc.
• Make telephone calls as necessary to follow up on outstanding subcontracts. Align these efforts with those of the members of the preconstruction department.
• Coordinate with the preconstruction department for room setup of upcoming meetings, book reservations for training seminars, make arrangements for refreshments, etc. as needed.
• Perform all other duties as assigned.

How You Contribute

• Be proactive with the Contract Administrator and Preconstruction Department.
• Ensure work product is neat, timely and accurate. Demonstrate attention to detail in preparing and reviewing all assigned work products.
• Provide the Jacobsen Experience to both external & internal clients. Manage and prioritize workloads to meet deadlines.
• Maintain security and confidentiality of contract files and accounting information.
• Interact and communicate effectively both verbally and in writing. Demonstrate excellent customer service skills
• Manage assignments proactively.

Summary
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Jacobsen Construction Company, Inc. is an EEO/AA Employer
We welcome all qualified jobseekers. Jobseekers will receive fair and impartial consideration without regard to race, color religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic data, or other legally protected status. Click here to learn more about Jacobsen’s commitment to Affirmative Action and Equal Opportunity Employment.

Jacobsen Construction Participates in E-Verify

• This Organization Participates in E-Verify
• If You Have the Right to Work Don’t Let Anyone Take It Away (English) / (Spanish)

Applicant Have Rights Under Federal Employment Laws

• Equal Employment Opportunity is the Law (English) / (Spanish)
• Equal Employment Opportunity is the Law Supplement (English) / (Spanish)
• Employee Polygraph Protection Act (English) / (Spanish)
• Employee Right Under the Family and Medical Leave Act (English) / (Spanish)

Job Type: Full-time

Pay: $18.00 – $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: One location