Prairie State College Hiring for Controller/ Director, Business Services at Chicago Heights, IL Full Time

S0326P

Classification:

Administration

Position Number:

086

Position Title:

Controller/ Director, Business Services

Position Type:

Administration

Status of Position:

Staff – Full Time

Union:

Non-Union

FLSA:

Exempt

Position Summary:

The Controller/Director is responsible for overall management of accounting operations, including grant accounting, cash management, accounts payable, Bursar operations, accounts receivable, fixed assets, and records management. The Controller/Director is the College’s primary point of contact for external accounting and auditing entities, including, but not limited to, the State Comptroller.

Reporting and Supervisory Relationships:

1. Direct reporting relationship to the Chief Financial Officer.
2. Direct supervisory relationship to the Bursar, Accounting Clerk and Accounts Payable.

Essential Responsibilities:

1. Directs overall College and Foundation accounting operations. Ensures the accurate and timely processing of all accounting transactions and compliance with all applicable Generally Accepted Accounting Principles (GAAP), Federal, State and College regulations and policies.
2. Prepares annual financial reports of the district including the Comprehensive Annual Financial Report (CAFR) and documents in support of the annual independent audit and other audit activities for both the College and the Foundation.
3. Develops and administers accounting policies and procedures and a system of internal control procedures to maintain the fiscal integrity of the College.
4. Manages the annual financial statement audit and other audit engagements.
5. Identifies and recommends policies and procedures related to the financial and business practices of the College. Plans and implements new operating procedures and information technology advances to improve service quality and efficiency of service delivery.
6. Prepares the monthly financial statements, bill payment and cash summary reports for the Board of Trustee meetings.
7. Maintains a standard of superior service to all customers; fosters and maintains positive relationships and works collaboratively with faculty, staff, and customers.
8. Engages in meetings, committees, task forces, and other activities to communicate financial and other relative information.
9. Develops and implements short- and long-range department goals consistent with College strategic directions and senior management direction. Coordinates preparation of annual Business Office budget. Prepares financial forecast reports and special analyses of the department budget as required.
10. Directs and coordinates all cashiering and bank deposit activities. Assists with the cash management for the College by developing cash flow forecast to meet the needs of the College and investing idle funds in accordance with investment policy.
11. Assesses College property tax needs and prepares tax levy requests for CFO and Board approval.
12. Maintains fixed assets records, including the Capital Development Board construction projects in progress and reconciles the semi-annual physical inventory to general ledger.
13. Coordinates institutional records retention system and provides direction about disposal of records.
14. Coordinates unclaimed property records reporting. Monitors and records receipt of state and local tax funds. Ensures compliance with payroll tax payment and reporting requirements.
15. Maintains bond issue records and ensures timely payment of bond principal and interest.
16. Has signatory authority for College documents such as vendor payments and purchase orders.
17. Responsible for the College’s billing function including grants, financial aid and third-party billing, as well as recommending write-off of doubtful accounts and the management of all account receivable collections agencies.
18. Responsible for Business Services staff evaluation, training and development.
19. Performs other professional and administrative duties assigned by the Chief Financial Officer

Working Conditions/Physical Requirements:

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.

Minimum Qualifications:

1. Master’s degree in finance, accounting, business administration public administration or related field.
2. Certified Public Accountant (CPA) certificate or license.
3. Ten (10) years’ experience as an accountant; including state, federal and fund accounts, financial reporting, accounting department operations (accounts payable, accounts receivable, and payroll), with seven (7) years in a supervisory capacity.
4. Must be able to: read, analyze and interpret complex financial data; respond effectively to questions and prepare material in response to inquiries; make concise and effective presentations on controversial or complex topics to College management; exercise judgment and discretion as well as handle confidential information.
5. Must have previous experience using an enterprise resource program (ERP) and accounting and reporting application(s) and possess excellent computer skills, including Microsoft Office products (Word, Excel, Access, PowerPoint).
6. Must be organized, flexible and able to manage multiple projects simultaneously.
7. Demonstrated oral and written communication skills.
8. Must be bondable.

Preferred Qualifications:

1. Prior work experience in higher education or a not-for-profit entity utilizing fund Accounting.
2. Previous experience using Banner, PeopleSoft, Datatel, or Jenzabar accounting and Synoptic Reporting software.

Anticipated Work Hours and Days:

Monday through Friday; 8:00 a.m. to 4:30 p.m.

Salary:

minimum starting-$91,645; salary commensurate with experience

Posting Date:

10/03/2023

Open Until Filled:

Yes

Special Instructions to Applicants:

All applications must be submitted electronically.