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Portland State University Hiring for Temporary Administrative and Labor Relations Assistant Job at Portland, OR Full Time
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Position Details
Proposed Start Date
01/03/2023
Classification Title
Academic Services
Rank
N – No Rank
Working Title
Temporary Administrative and Labor Relations Assistant
Department
200101 – OAA Provosts Office Admin
Position Number
D95152
Representation
UU – Unclassified Unrepresented
Renewable
Renewable
End date, if applicable
06/30/2023
Position FTE
.8 (32 hours per week)
Tenure Status
N – not applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Academic Affairs is the central administrative office, with responsibility for the institutional academic mission, programming and policy implementation, support programs for academic personnel and students, academic fiscal management, and collective bargaining with the American Association of University Professors (AAUP–PSU Chapter), the Portland State University Faculty Association (PSUFA), and the Graduate Employee Union (GEU).
Academic Affairs is guided by the Provost who serves as chief academic officer of the university. Working with deans and other administrators, the Provost collaborates with the campus and external communities to achieve the academic mission and vision of the University.
The Vice Provosts in Academic Affairs bring a range of skills and expertise.
Academic Affairs is the administrative home for all academic units. See our organizational chart.
For individual Academic Affairs units, please refer to the Academic and Student Affairs Unit Contact Information. To review Portland State’s administrative organization, see the university organizational chart. For more information, please visit https://www.pdx.edu/academic-affairs/
Position Summary
This is a .8 FTE temporary unclassified unrepresented confidential position.
This position will be a member of the Employee and Labor Relations Team in the Office of Academic Affairs, the Academic Labor Relations Specialist uses professional methodologies and best practices to provide direct support to the AELR Team. Responsibilities include scheduling, tracking, processing, and managing academic employee related actions, academic union collective bargaining and negotiations outcomes, not taking, archiving, and direct administrative support to PSU bargaining teams.
The Temporary Administrative and Labor Relations Assistant serves as high-level, professional, and confidential Labor Relations Specialist support to the Vice Provost for Academic Personnel and Dean of Interdisciplinary General Education (VP APDIGE) and the Director of Academic Employee and Labor Relations (DAELR). Additionally, this position works in collaboration with the Director of Academic Personnel Administration and Operations, the AELR Special Projects Coordinator, and the Executive Assistant to the VP APDIGE.
Responsibilities are performed in both a diverse team environment, as well as independently and require excellent communication skills, independent initiative, judgment, and discretion.
Duties and responsibilities include:
- Providing personal/confidential assistance to the Director of Academic Labor Relations (DALR), including, but not limited to, the preparation of general and confidential correspondence, including drafting responses as appropriate. The position will coordinate work to provide assistance to the DALR through note taking and google drive management of union negotiations and bargaining outcome/agreements. This position will maintain filing systems, review and prioritize incoming correspondence and email, coordinate the DALR’s electronic meeting calendar and schedule and support collective bargaining sessions.
- Helping to accomplish special projects that are under the direction of the VP APDIGE and DALR including, but not limited to, calendar maintenance, case, project and meeting support, filing and information maintenance. The position will provide support for events, meetings and special projects. Special sensitivity is required in the handling of confidential information and discussions involving issues related to AAUP, PSUFA and GEU collective bargaining issues, including, but not limited to promotion and tenure, grievances, union information requests, and other personnel matters.
Minimum Qualifications
- Exemplary skills in interpersonal and written communication, including note taking, drafting, and editing.
- Competencies in Google Workspace, Word, Excel, in a Macintosh/Windows environment.
- Experience in prioritizing and managing multiple projects; and professional experience in a team context with sensitivities to working in a quality management environment with persons of diverse backgrounds and abilities.
- This position requires the incumbent to demonstrate appropriate discretion and confidentiality in support of the Vice Provost for Academic Personnel and Dean of Interdisciplinary General Education and the Director of Academic Employees and other PSU offices.
Preferred Qualifications
- Labor Relations Experience
- Collective Bargaining Experience
- Experience working in Higher Education
Key Cultural Competencies
- Create an environment that acknowledges, encourages, and celebrates differences.
- Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
- Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
- Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday to Friday, 32 hours per week, schedule to be determined.
Total Compensation Range & Benefits Statement
The starting salary for this position will be between $22.38 and $25.00 per hour, dependent on experience, skills, knowledge and abilities. This position is not eligible for benefits.
Application Instructions
Additional Information
Start date is negotiable.
Additional Application Instructions (deadlines, etc.)
Please list the names, telephone numbers and email addresses for three professional references.
Does this position require the employee to drive a motor vehicle?
No
Background Check Required
Yes
Position End Date (if applicable)
If you have questions
Please contact Hannah Miller at [email protected]
