Port of Portland Hiring for Marine Maintenance Planner/Scheduler at Portland, OR  Full Time

Dive into a role where precision meets passion – we’re on the lookout for a skilled Maintenance Planner to join our dynamic team. If you’re an expert behind flawless maintenance schedules, thrive on efficiency, and are ready to take the lead in optimizing our operational excellence, consider applying! Join us in shaping the future of maintenance planning where every detail counts, and your expertise makes a lasting impact.

About us: At the Port of Portland, our Marine Operations stand as the cornerstone of maritime prowess, connecting commerce and community through the rhythmic pulse of the Pacific Northwest’s vital waterways. As stewards of seamless seaborne trade, we navigate the delicate dance between innovation and tradition, ensuring our port remains a beacon of efficiency and reliability.

Your role: You will assist the management team and crafts professionals in planning and scheduling maintenance activities by utilizing technology and computer information systems. Analyze current business processes and help design best practices in maintenance administration and records keeping. And, provide general administrative support to the Terminal Management and Maintenance groups within Marine Operations in the Port Operations Division

• Plan and schedule maintenance activities for Marine Facility Maintenance (MFM).
  • Utilize computer information systems to track and evaluate maintenance activities.
  • Coordinate maintenance material needs, including contracts and service.
  • Provide systems technical support and research utilizing computer information systems.
• Contribute to business process improvement initiative in Marine Maintenance.
  • Review and document current business processes.
  • Research, analyze, and make recommendations in order to promote World Class Maintenance.
  • Track and report key performance indicators, Work with asset management group on infrastructure capital project development processes.
  • Work with appropriate internal experts to align IT systems with process improvements.
• Mentor, train, and provide work direction to the Marine Maintenance Planner/Scheduler II position.
  • Support and provide back-up to the same position as necessary.
• Administers General office and records management functions for Marine Facilities Maintenance (MFM).
  • Provide administrative support to Marine Operations managers as requested.

Education and Experience

• Associate’s degree in Business, Planning, Computer Information Systems or a related field.
• Five (5) years of experience in Facilities Management, Maintenance or Construction; or the equivalent combination of education and/or relevant experience.
• Maintain a valid state drivers’ license is required.
• Ability to obtain and maintain a Transportation Workers Identification Credential (TWIC) from the Federal government is required. All licensing fees will be reimbursed by the Port of Portland.
• Working knowledge of general procedures for purchasing goods/services, general business accounting, and maintenance best practices and procedures is required.
• Advanced knowledge of facility maintenance concepts and practices and computerized maintenance management systems is desired.

Demonstrated skills:

• Self-starter with high-level multi-tasking and prioritization capabilities.
• Express ideas clearly in written and oral communication.
• Personal computer knowledge/experience including Microsoft Suite.
• Proofread and edit for spelling, punctuation, and grammar for complex matters.
• Create and use spreadsheets for data analysis and reporting.
• Maintain permanent records and project files.
• Maintain confidentiality.

Demonstrated knowledge:

• Evaluate and streamline processes and procedures.
• Coordinate, plan, and schedule maintenance activities.
• Provide technical support and documentation, as needed.
• Learn and apply a broad knowledge of administrative procedures and office operations.
• Organize workload with frequent interruptions to meet changing priorities and deadlines.
• Make decisions in the absence of specific direction.
• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Focus on safety improvements and comply with safety and health policies and procedures.
• Proven team player that shows the utmost respect for others.

SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of March 4, 2024.
2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including any responses to the supplemental questionnaire.
3. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step approximately the week of March 25, 2024.

The Port offers a competitive benefit and salary package, including retirement through the State of Oregon Public Employees Retirement System (PERS), and a collaborative and diverse work environment. Join an organization that values innovation, teamwork, and personal growth!

About us:

At the Port of Portland, we use everything we have – our three airports, four marine terminals, five business parks, and all the resources, expertise, and experience behind them – to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone’s life better. And we’ll use our power and influence to pull down barriers, unlock new opportunities, ensure more people share in our region’s success and include those who have been excluded in the past. With YOUR help – together with our partners, customers, and community – we’ll help drive meaningful change!

Do you have questions about this job?

Contact us: [email protected]

Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.

Diversity and Inclusion: At the Port, we don’t just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.

EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email [email protected].