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Polk State College Looking for Part-Time Bilingual Program Assistant, Talent Search (Winter Haven) (2023212) Full Time
Job Description
ABOUT THE OPPORTUNITY:
At Polk State, our amazing faculty and staff create an inspiring workplace. This Part-Time Bilingual Program Assistant position reports to the Program Director, Talent Search and is an excellent opportunity within the College’s Student Services department. We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State.
SOAR, EAGLES!
ABOUT THE POSITION:
This career position performs responsible clerical and administrative support work in a grant-funded, multiple stakeholder initiative of the College. Work is generally diversified requiring judgment to apply broader aspects of established policies, practices and procedures. Individual adapts existing procedures to meet new situations and works independently toward general results, devising new methods as required. Assist the Director, Manager, and/or Coordinator in operational matters and maintain records pursuant to College and funding agency requirements.
ESSENTIAL FUNCTIONS/DUTIES:
- Interacts and communicates with students and parents in person, on the phone, and in email to assist in answering questions about the program.
- Assists the Director in activities related to College, departmental, and project office operations.
- Prepares financial and programmatic reports as required and maintains computer and paper file records in accordance with College and funding agency requirements.
- Prepares personnel forms, travel authorizations, and other related standard operating procedure forms, and enters disbursement requests, budget transfers, and purchase requisitions.
- Enters and maintains required participant information in secure external databases as required by the funding agency.
- Organizes and implements a variety of administrative operational matters.
- Maintains records, including working budget and draft reports, as required.
- Supports meetings of external stakeholders though meeting coordination, room and telephone reservations, and preparation of meeting minutes.
This position is a level C14. Please see starting salary range below.
Required Skills:
- Good organizational skills, with special attention to details.
- Ability to maintain confidential information.
- The ability to establish an effective rapport with part-time and full-time faculty and staff.
- Good oral and written communications skills.
- Ability to work well with others.
- General office skills and proficiency in standard business practices and etiquette.
- Ability to multi-task.
- Experience with computer, word processing, spreadsheets, databases and data entry.
- Good human relations skills.
- Must be Bilingual in English & Spanish- speaking, reading, and writing.
Required Education:
Graduation from a standard high school (or equivalent).
Preferred Education:
Associate’s Degree from an accredited college or university.
Required Experience:
- A minimum of 2 years of related work experience in an administrative or clerical support experience is required.
- Must be fluent in both Spanish and English- speaking, reading, and writing.
- Additional related experience is preferred.
We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.
Important Information:
- Application Requirements: A completed online application consists of:
- a resume, and
- an electronic job application (all sections completed).
Submissions that do not include all required information will not be considered.
- Background Screening: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.
- Non-Instructional/Staff Transcripts: For career positions, a degree is not required. However, please note that education verification will be completed for all stated degrees, on or before an offer is extended. Submission of official transcripts for all stated degrees, is required as a condition of employment, following receipt of a job offer.
- Foreign Transcripts: All international degrees must have their coursework evaluated in terms of U.S. “equivalency.” Polk State College requires that all international credential evaluations be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). More information about NACES affiliates can be obtained at the NACES website.
- Relocation: Polk State College does NOT provide relocation assistance for this position.
This position will be open until filled.
NOTE: We encourage applicants to provide feedback of their experience or request help at [email protected].
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with State of Florida agency like Polk State College. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement and the date of your re-employment.
As a rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College’s need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.
Polk State College is a drug-free workplace and participates in E-Verify.
Polk State College is committed to equal access/equal opportunity in its programs, activities, and employment. For additional information, visit polk.edu/compliance. For questions or concerns, please contact: Lonnie Thompson, Chief of Institutional Compliance & Engagement/Title IX Coordinator; 999 Avenue H, NE; Winter Haven, FL 33881; Office: WAD 227; 863.297.1000 Ext. 5378; [email protected]
Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail [email protected] and let us know the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.
Company Location: Winter Haven Campus
Salary Type: Hourly
Salary: 15.17 – 16.43 USD
Employment Term: R-Regular
Assignment Type: PARTTIME
Pay Level: C14
FLSA Status: Non-Exempt
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