Pierce College District Looking for Accounting and Payroll Supervisor (Fiscal Analyst 4) Full Time

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.

Recognized by the Aspen Institute as one of the top 10 community colleges in the nation (2021), Pierce College is an innovative, mission-driven, data-informed, and equity minded community college dedicated to helping all students achieve their academic and professional goals, with a focus on racial and social equity and justice.

The Accounting and Payroll Supervisor (Fiscal Analyst 4) position reports to the Accounting and Payroll Manager (Fiscal Analyst 5) and is a senior level supervisory accountant who works independently to perform a variety of complex fiscal support functions and to communicate financial policies to members of the District.

The incumbent performs general ledger accounting duties and reporting in accordance with Generally Accepted Accounting Principles (GAAP). This includes general, treasury, and fixed asset accounting and reporting. The incumbent acts as financial system liaison between agency-wide users and ctcLink (a PeopleSoft product) for the financial integrity of agency-wide major financial systems. The incumbent supervises two Payroll Coordinators and is responsible for day-to-day supervision and operations of District payroll processing. This position actively supports and engages in Pierce College’s goals for equity and inclusion in order to provide access and support for our diverse community of learners and our goal of becoming an anti-racist institution.

About the District:

Pierce College enjoys a strong presence in the community and participates in innumerable partnerships with business, community, government, and educational organizations. Want a feel for our District. Take a peek with aerial campus views!

Pierce College Fort Steilacoom:

Located on a beautiful 140-acre site adjacent to a 340-acre community, recreational park, and Waughop Lake.

Pierce College Puyallup:

Located on an expansive site with 125-acres of wooded land with beautiful hideaways.

Pierce College at JBLM:

Located at the Joint Base Lewis-McChord military sites, serving many of our military and active-duty families that are serving our country.

Essential Functions:

The Accounting and Payroll Supervisor (Fiscal Analyst 4) will be responsible for the following, but not limited to:

Payroll:

• Oversees all payroll processing for the college and assists payroll staff in payroll processing when necessary.
• Coordinates and assists in the revision and creation of new payroll policies and procedures in collaboration with other departments and in accordance with payroll regulations.
• Provides guidance to supervisors and employees related to payroll guidelines, time and labor compliance, and various withholding and deduction regulations.
• Reconciles vendor payments and submits timely payments.
• Assists the Benefits Coordinator in reconciling benefits with external agencies.

Accounting for general/ fixed assets:

• General accounting: Monitors and reviews general ledger balances and general ledger transactions; performs and processes general ledger accounting transactions and adjusts entries and corrections; reviews and resolves discrepancies between FSCM and Campus Solutions (CS); generates accounting reports and assists in financial reconciliation work; assists in closing processes for the General Ledger.
• Fixed assets: Assists in the closing processes for Asset Management; assists in on-going reconciliation between Direct Line and ctcLink. May participate in physical inventory in accordance with SAAM 30.45. 

Leadership, policies and procedures, communications and relations:

• Provides guidance to staff for long-term fiscal cyclical requirements; determines deadlines and requirements for special fiscal projects.
• Develops fiscal management reports as required for effective accounting and management practices.
• Serves on various committees throughout the District and State; fosters partnerships with other colleges within Pierce County and/or statewide.
• Develops and maintains District policies and procedures while ensuring compliance with applicable laws, regulations, and fiscal policies; recommends changes to policies and procedures to serve in the best interest of the District.

Reporting:

• Prepares complex reports for internal and external parties including the State Auditor’s Office, the Office of Financial Management, the Department of Revenue, the Internal Revenue Service, the State Board for Community and Technical Colleges, the Department of Education, and the National Center for Education Statistics.

Teamwork:

• Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks.
• Assists in preparation of records, annually, for archival. Completes special projects as assigned by the Fiscal Analyst 5 (Accounting & Payroll Manager), Budget Analyst 4, Director of Fiscal Services, or Vice President for Fiscal Services.

Qualifications:

Education Required:

• Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an accredited college or university. 

Experience Required:

• Experience or coursework in payroll processing;
• Experience with budget coding systems;
• Experience monitoring expenditures and reconciling funds and accounts;
• Experience applying and comprehensive understanding of generally accepted accounting principles (GAAP). 

Special Requirements:

• The successful candidate must consent to and pass a criminal background check after a conditional offer of employment.

Required Competencies:

• Working knowledge of Generally Accepted accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), and the Department of Education. Additional knowledge of Governmental Accounting Standards Board (GASB) fund accounting practices is preferred.
• Ability to work with a complex fund structure, detailed budgets, and extensive chart of accounts.
• Ability to develop and modify computerized and manual transactions and monitoring and reporting tools; monitor and review input and output of financial data and develop fiscal queries and reports.

• Ability to interpret and explain applicable state and federal regulations of the Office of Financial Management (OFM), the State Board for Community and Technical Colleges (SBCTC), or Washington State laws as outlined in the Revised Code of Washington (RCW).
• Proficient Microsoft Office skills to include Excel and Word.
• Ability to work effectively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations; ability to work collaboratively with internal and external customers and build and maintain the trust of others; possesses an awareness of how positive words and actions contribute to enhanced outcomes.
• Ability to lead a team to work effectively across organizational lines; prioritizes team success; respects and values individual perspectives and can provide constructive feedback to team members; encourages sharing of information and expertise; keeps team informed of work in progress.
• Demonstrates personal responsibility for the quality and timeliness of work; accepts accountability; can be relied upon to maintain confidentiality and comply with high ethical and quality standards.
• Ability to adapt to changing business needs, conditions and responsibilities; manages and embraces change in a positive manner that reduces concern experienced by others.

Application Requirements:

To be considered for this position, applicants must:

• Meet the required qualifications as outlined in this announcement.
• Complete the online application profile at: https://www.pierce.ctc.edu/hr.
• Apply for the specific job opening.
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
• Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
• Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: https://www.naces.org/members (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
• Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
• Provide a response to the following question. (Supplemental Question)Briefly describe how you have worked in your previous or current positions to advance equity, diversity, and inclusion in your organizations and how you would do that in this position. Please limit your response to a maximum of 500 words.

Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date. 

All correspondence regarding your application status will be sent to the email address associated with your NeoEd account. Please make sure to check your spam folder periodically, in the case of an automated, incorrect delivery.

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime exempt position with Pierce College District.This position is permanent after serving a 6-month probationary period. The primary work location will be at Pierce College Fort Steilacoom campus. Occasional travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position is eligible for telework one day per week once the incumbent is established in the position. This position may be subject to reassignment between campuses or sites. Regular and consistent attendance is required. 

Salary & Benefits: 

The starting salary of this position is $5,756 per month dependent upon qualifications, with periodic increments up to $6,349 monthly. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits

Physical Work Environment:

This position is required to work indoors in an open office environment, which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise and interruptions. 

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state’s free telecommunication access service.

Screening & Interview Process:

Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District’s needs will be eligible for further consideration.

Conditions of Employment:

Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination is highly encouraged for all employees and students. 

Prior to the start of employment, finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080.

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, contact Human Resources at: [email protected] 

Questions regarding equal employment opportunities or discrimination may be directed to the following:

Sean Cooke – Title IX Coordinator

9401 Farwest Drive SW

Lakewood, Washington 98498

(253) 840-8472

Deena Forsythe – Interim Vice President for Human Resources

(253) 964-6586

Paula Henson-Williams – District Affirmative Action Officer

(253) 864-3229Davi Kallman – District ADACO/ Section 504 Coordinator

(253) 912-3715