PhysioPoint Hiring for Administrative Assistant Job at Crown Point, IN Full Time

Administrative Assistant to the Chief Executive Officer

F U L L T I M E P O S I T I O N

COMPANY OVERVIEW

PhysioPoint provides physical therapy services and a wellness component encouraging healthy choices and regular follow up to ensure an optimal functioning body. We offer highly skilled and compassionate therapy placing the client’s needs at the center of focus. We are passionate about treating clients like family and driven to refine the experience we provide every day.

At PhysioPoint it is our goal to help people MOVE BETTER and FEEL BETTER.

PhysioPoint transforms the client experience to provide hope.

PhysioPoint prioritizes the time spent with clients over documentation.

PhysioPoint promotes personal, professional, and financial growth.

POSITION OVERVIEW

This is a full-time role reporting to our CEO. For this role, you’ll need to live in or near Crown

Point, IN and be willing to work in our call center. Typical hours for this role are

8:30am-5:30pm, Monday-Friday; on occasion, there is a need to work additional hours on evenings and weekends during a launch or other events throughout the year.

MISSION

The mission of the Administrative Assistant is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to our business. The Administrative Assistant will be a key asset to the CEO by anticipating needs at an exceptionally high level, allowing him to develop vision and strategy for several aspects of the operations at PhysioPoint so that we can reach our revenue and profitability goals.

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the CEO’s needs and the needs of the business. The most important responsibility of the Administrative Assistant is to ensure that administrative tasks and projects are completed with a high level of thoroughness, efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the CEO.

RESPONSIBILITIES

The Adminstrative Assistant will have the following primary responsibilities:

Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering

Communicating on the CEO’s behalf both internally and externally

Email management on behalf of the CEO

Conserves CEO’s time by reading, researching, and collecting information.

Running errands and attending in-person meetings multiple times per week

Preparing reports after collecting and entering data.

Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO

Varying personal and professional administrative tasks including, but not limited to, bookkeeping, booking appointments, insurance verifications, research projects, coordinating travel, and ordering gifts/flowers, etc.

Light project management and accounts payable duties

Works within established systems, standards and procedures

PROFICIENCIES

Thoughtful, persevering and self-motivating* : * An individual who is highly driven to achieve accurate results with acute attention detail.

Professionalism: is highly regarded.

Communication: AA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, text messages and/or emails.

High Level of Discretion: Since our AA will regularly work with confidential information, discretion and sensitivity regarding financial information is a must.

Team Player: In addition to working directly with the CEO, the EA with office staff, billing personnel and outside vendors and benefit administrators.

Anticipating Needs: As a part of our commitment to enabling our CEO to serve our company and customers at the top of his game, our AA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for him to make his greatest contribution.

Affinity for Technology:

Our administrative assistant will be a technologically savvy computer user (Mac experience is a plus)and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Excel, Slack, Dropbox, Zoom, Google Suite, Asana, Microsoft Office Suite.

REQUIREMENTS:

Education: Bachelor’s degree, preferred.

Experience: 2-5 years supporting c-suite executive(s).

Physical: Ability to bend, reach, and lift boxes of office supplies up to 25 lbs.

Job Type: Full Time, Salaried (with killer benefits)

APPLICATION INSTRUCTIONS:

Complete survey by using this url: https://assessment.predictiveindex.com/bo/8d4/EA62020

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: One location