Penn State Looking for Part-Time Chief Administrative Executive – University Park Student Fee Board Full Time

Job Number: REQ_0000046435

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

As the Chief Administrative Executive (CAE) of the Student Fee Board, your role is pivotal in managing the daily administrative operations, providing input for strategic planning, and setting goals for departments. You collaborate on policy implementation and ensure smooth operations within the organization.

• Record and distribute board meeting minutes: As the board secretary, you are responsible for documenting board meetings fully and accurately via transcription. Your minutes should capture the board’s actions, decisions, and the rationale behind them. These minutes serve as a record of discussion and protects the board and the organization as a whole.

• Maintain accurate records: As the custodian of the organization’s records, you ensure that all critical documents are organized, safely stored, and readily accessible to board members and staff. You should be well-versed in the organization’s policies and procedures, updating them as necessary to ensure ethical and compliant operations.

• Schedule regular board meetings: You oversee the scheduling of board meetings, ensuring that most board members can attend. You collaborate with the Chair to create the meeting agenda and distribute necessary materials for review prior to the meeting. This position will also schedule committee meetings, and tours for the Fee Board at facilities and services supported by the Fee, and will schedule hearings and administrative presentations.

• Oversee membership lists.

• You follow up with board members to ensure they fulfill their duties and responsibilities. This includes monitoring meeting attendance and tracking progress on assigned tasks. This also means overseeing the other executives,.

• Orient new board members: You assist in onboarding new board members by creating a robust orientation program, sharing documentation, and providing guidance to ensure a smooth transition and a welcoming experience.

As the CAE, you also function as the Chief Administrative Officer (CAO) of the organization. In this capacity, you provide overall direction through planning, policy-making, and coordination of various activities. Key responsibilities associated with the CAO role include:

• Managing the Student Fee Board’s Internal Operating Budget, including budgeting, financial planning, and cost management.

• Overseeing contracts and agreements (memorandums of understanding) to ensure compliance and mitigate future risks.

• Finding ways to improve the organization’s operations and efficiency.

• Collaborating with the Chair to report on the Student Fee Board’s activities and contribute to strategic decision-making.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

University Park, PA

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.