Palmdale Water District Hiring for Human Resources & Safety Coordinator Job at Palmdale, CA Full Time

• 1st review of applications January 24, 2023. FLSA Status: Non-ExemptJob SummaryUnder general supervision, performs a variety of routine technical and administrative duties involved in providing support to the District’s comprehensive human resources management, risk and safety programs. Supervision Received and ExercisedDirect supervision is received from the Director of Human Resources.

EXAMPLE OF DUTIES

Develops and maintains a variety of personnel files, records, and documents; enters and maintains a variety of data in the human resources information system to ensure that employee records are accurate and up-to-date. Processes a variety of personnel actions (e.g., new hires, promotions, terminations, transfers, salary adjustments, leaves of absence); coordinates personnel actions with payroll activities to ensure accurate processing of personnel actions and maintenance of personnel status. Provides technical and administrative support to recruitment processes including preparing and posting job announcements, administering advertising and recruiting efforts, screening and managing applications in the online applicant tracking system, managing applicant communications, identifying and soliciting the participation of subject matter experts, scheduling tests and interviews, preparing test and interview materials, compiling and recording proper documentation, and preparing eligibility lists. Coordinates selection, pre-employment, and onboarding processes including scheduling selection interviews, initiating background checks, extending job offers, preparing and issuing offer letters, arranging pre-employment physicals, conducting new employee orientation, and entering new employee data in required systems. Provides technical and administrative support to the administration of District benefit programs (e.g., medical, dental, disability, life, FSA, employee recognition, COBRA, open enrollment, etc.) including assisting in the intake, review, and submission of enrollment forms, entering enrollment data into vendor systems, and conducting monthly invoice preparation or audit. Coordinates the District’s employee training program including managing the training calendar, scheduling, and assigning training, tracking and monitoring completion, and maintaining related records; administers the online training platform, including adding and maintaining user accounts. Coordinates the employee performance evaluation process, including tracking and following up on overdue evaluations; administers the online performance appraisal system, including adding and maintaining user accounts as applicable. Provides technical and administrative support to the risk management function, including worker’s compensation and occupational health and safety as directed by Director of Human Resources. Provides information and assistance to employees, the public, and external agencies pertaining to human resources issues and programs; interprets, applies, and explains contract provisions, administrative policies and procedures, and state and federal laws and regulations. Tracks, compiles, and maintains a variety of data and reports; responds to requests for information such as requests for salary and benefits data from external agencies. Reviews and processes a variety of billing and payments including those pertaining to insurance billing and employee reimbursements. Performs a variety of clerical and administrative support functions to support the efficient and effective operations of the Human Resources Division. Performs special projects and assignments in support of the Human Resources Division; assists the Human Resources Director with collecting and compiling data and information during Human Resources related surveys. Leads Outreach efforts for the Human Resources Division. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of: Principles and practices of public personnel and management.Principles and practices of risk management and liability.Clerical and general technical principles and practices of public employment human resources administrative support functions including those related to record keeping, training, and employee benefit administration.Pertinent local, State and Federal laws, rules, and regulations.Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to: Plan, coordinate, and assist on the administration and operations of the Human Resources Department.Communicate diplomatically and knowledgeably while assisting District employees, retirees, and members of the public with human resources related inquiries and concerns. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.Interpret and apply District and department policies, procedures, rules, and regulations.Communicate clearly and concisely, both orally and in writing.Establish and maintain effective and cooperative working relationships.Read, analyze, evaluate, and summarize written material and statistical data.Conduct studies and analyses and prepare reports of findings and recommendations.Exercise good judgment and maintain confidentiality in critical, sensitive, and confidential information, records, and reports.Drive vehicle safely. Experience and TrainingAny combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: ExperienceTwo (2) years of human resources or administrative support experience. Experience in a governmental or utility setting is preferred. TrainingEquivalent to an Associate’s degree from an accredited college or university with major course work in human resource management, business, public administration, or a related field. License and CertificatePossession of, or ability to obtain, a valid California Driver’s License.Possession of a Certificate in Human Resources Management from an accredited college or professional organization is required or ability to obtain within twelve (12) months. Possession of Advanced Safety & Health Certificate or ability to obtain within two (2) years.Required use of cell phone with data plan.

SUPPLEMENTAL INFORMATION

PHYSICAL REQUIREMENTSConstantly, walk stand, kneel, climb, and bend in the field; sit while studying or preparing reports and driving in vehicle or operating equipment; perform simple and power grasping, pushing, pulling and fine manipulation; ·intermittently write or use a keyboard to communicate; and lift or carry weight up to 25 pounds. Additionally, the incumbent in this position works outdoors in all weather conditions, including wet, hot and cold with extreme sun exposure. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Approved: January 9, 2023