Job Summary:
The Accounting Specialist is responsible to back up the Accounting Department and specifically the AR Collections Specialist and the Staff Accountant with any duties that are requested.
Supervisory Responsibilities:
None.
Duties/Responsibilities:
Performs all necessary assigned duties and supports the accounting department accordingly
Required Skills/Abilities:
Process any incoming and outgoing mail
Scan all invoices to AP email
Scan Packing Slips to the Network
Review all invoices for appropriate documentation and approval prior to payment
Prioritize invoice entry according to payment terms.
Process invoices (PO and manual, per terms and coding/PO provided), expense reports, check requests, etc through the appropriate system for future payment
Review and process same day payment requests
Process Amex statement POs in ERP
Process weekly payment run, including check run, wire transfers, NACHA file, ACH pymts and CC payments.
Send Remittance advice to vendors after electronic payments processed
Process vendor statements
Assist with EDI, rebates, refunds and Amazon SF credits
Update Tax exempt status in the system and file certificates accordingly
Ready Checks for Deposit
Work on any pending projects assigned
Performs other duties as required to support the accounting department
Education and Experience:
College Courses working towards accounting degree or Basic Accounting Knowledge
Strong Work Ethic
Well Organized, self-starter, Detail oriented
Proficient in Excel and Word, 10 key by touch, ERP experience
Problem solving, research and resolution, data analysis skills.
Ability to communicate effectively verbally and in writing
Ability to interact with co-workers, customers, and vendors in a professional manner
Ability to work independently and with a team in a fast paced/high volume environment with accuracy and timelines
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
PI216843299
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