Oregon State University
Department: VP for Research
(RIP)
Appointment Type: Professional Faculty
Job Location: Corvallis
Recommended Full-Time Salary
Range: $60,288-$105,420
Job Summary:
The Office for Sponsored Research and Award Administration is seeking a
Subaward Grant and Contract Officer. This is a full-time (1.0 FTE), 12-month, professional faculty position.
The Office for
Sponsored Research and Award Administration (OSRAA) resides within the Research Office. Its mission is to provide research administration
leadership, achieved through the full grant lifecycle by supporting proposal submission, award negotiation and acceptance, research costing
and analysis, award management, financial management and the closeout of awards that support Oregon State University’s continuous search for
new knowledge and solutions in the signature areas outlined in OSU’s Strategic Plan.
The Subaward Contract and Compliance Officer is
part of a subaward team responsible for contract negotiation/execution, risk evaluation, monitoring, and post award activity for outgoing
subawards issued as part of OSU’s sponsored research portfolio. OSU’s active outgoing subaward portfolio is growing, topping $100 million in
FY23. OSU issues approximately 200 new subaward agreements per year, with an additional 300-400 subaward amendments, averaging $35 million
new flow-through funding annually.
The Subaward Contract and Compliance Officer’s primary focus is on the drafting, negotiation, and
execution of subaward agreements and amendments to external organizations collaborating with OSU principal investigators on research and
other sponsored projects. This position has delegated authority as an institutional authorizing official to draft, negotiate, and execute
subaward agreements with external subrecipient organizations, implement contractual actions based on evaluation of compliance and financial
risk, and represent OSU to external entities, including federal, state, and private sponsoring agencies and subrecipient
organizations.
The Subaward Contract and Compliance Officer provides faculty, staff, researchers, and external collaborators with
guidance on contractual and regulatory issues arising during the life of a subaward. Extensive interactions are required with researchers,
university administration and external agency officials within complex institutional and interagency settings. In addition, the incumbent is
expected to provide excellent customer service and assistance to OSU’s faculty, as well as nurture positive relationships both inside and
outside of OSU.
The Subaward Contract and Compliance Officer reports to the Subaward Contract and Compliance Manager and works with
personnel across all teams in OSRAA, other Division of Research and Innovation units, Financial Strategic Services, Office of Audit, Risk
and Compliance, General Counsel, and other campus personnel involved in sponsored project subaward management within administrative units,
colleges, centers, and departments.
To be successful in this role the incumbent must:
Why OSU?
Working for Oregon State University is so much more than a
job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We dont wait for
challenges to present themselves – we seek them out and take them on. We welcome students, faculty and staff from every background and
perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend
on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Top 1.4%
university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant
universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural
resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees
plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of
color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon
State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the
Pacific Coast in Newport.
Oregon States beautiful, historic and state-of-the-art main campus is located in one of Americas best
college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the
Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an
eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon
State University offers a comprehensive benefits
package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health
and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package,
including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional
six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a
Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about
the full value of the benefits provided at OSU.
Key Responsibilities
65% Outgoing Subaward
ContractingProvide comprehensive subaward management for the drafting, negotiation, and execution of agreements with subrecipient
organizations. This function requires a working knowledge of contracting principles, as well as institutional, state, and federal regulation
related to research administration and subaward compliance. The variety of OSUs prime award agencies requires the ability to adapt to
different sets of governing regulations, sponsor terms and conditions, grants management principles and contracting practices. Primary
duties:
20% Outgoing Subaward AdministrationAdminister OSUs portfolio of established subawards to
ensure adherence to compliance requirements, subrecipient monitoring best practices, and management of invoicing and other administrative
conditions.
10% Process Improvement, Policy, and TrainingIn addition to the
assigned duties, this position will actively participate in process, policy and training activities. Examples of these activities
include:
5% – Other Duties as Assigned
What You Will Need
This position is designated as a critical or
security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position
qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have
additional criminal history checks every 24 months.
What We Would Like You to Have
Working Conditions / Work Schedule
This position, with supervisor
and/or director approval, is open to telecommuting and remote work utilizing on-line team collaboration tools. Occasional travel may be
required.
Special Instructions to Applicants
When applying you will be required to attach the following electronic
documents:
1) A resume/CV; and
2) A cover letter addressing each of the required and preferred qualifications listed in the position
description in addition to explaining how your qualifications and experience have prepared you for this position.
You will also be
required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the
application process.
For additional information please contact: Aedra McCarthy
[email protected]
541-737-4927
OSU commits to inclusive
excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly
encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans,
LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU
will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive
hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent
upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference
check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or
concerns about the pre-employment check, please contact OSUs Employee and Labor Relations team at [email protected].
To apply, please visit:
https://jobs.oregonstate.edu/postings/151766
jeid-305a02772dc2f840afe5e36c19cb9db0
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