Oklahoma City Community College Hiring for Administrative Coordinator, Human Resources at Oklahoma City, OK Full Time

Posting Number:

Staff_0403177

Classification Title:

Staff

Working Title:

Administrative Coordinator, Human Resources

Datatel Position ID:

VPHR3ADMNCOR1A

Annual Hours:

2080 Hours

Placement Range:

$42,012 – $47,264

Position Type:

Regular

Job Category:

Exempt

General Description:

The Administrative Coordinator for the HR department is responsible for performing a variety of administrative functions, including overseeing HR budgets, purchasing, special event/program management and coordination, maintenance of College organization charts, serve as an HR Liaison to managers and employees across the campus to help ensure effective communication of important employment information, including the creation, compilation, and editing of the HR Newsletter, and some clerical duties in support of the Office of the Vice President for Human Resources (CHRO).

Reports To:

Vice President, Human Resources

What position(s) reports to this position?:

None

Minimum Education/Experience:

Associate’s Degree

Minimum (2) years work experience in an administrative office position.

Equivalency/Substitution: Will accept (2) years of related experience in lieu of a Associates Degree for a total of (4) years relevant experience.

Required Knowledge, Skills & Abilities:

Positive human relations and communication skills.

Demonstrated ability to maintain confidentiality and a professional demeanor.

Demonstrated organizational skills and attention to detail.

Ability and desire to work in a fast-paced environment with a demanding workload.

Demonstrated ability to manage multiple priorities.

Ability to work both independently and cooperatively with others, take direction well, coordinate resources, exercise professional judgment, solve problems, and reliably complete assigned projects.

Proficient with Microsoft Office or similar software including word processing, spreadsheets, PowerPoint, email, and calendaring systems.

Demonstrated ability to edit and correct grammar, punctuation, and spelling of manuscripts and correspondence drafts and prepare finished copy in a quality format.

Ability to draft routine correspondence.

Accurate word processing skills.

Ability to maintain accurate records.

Accurate spelling and filing skills.

Effective telephone skills.

Basic math skills.

Must be punctual.

Must be reliable.

Physical Demands/Working Conditions:

1. GENERAL PHYSICAL REQUIREMENTS:
Light work: The person in this position may occasionally exert up to 20 pounds of force to move objects.

2. PHYSICAL ACTIVITIES:
This position requires the person to frequently move about the College’s various locations to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents.

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment.

3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4. WORKING CONDITIONS:
This position performs the essential functions in an indoor, office setting.

Preferred Qualifications:

Bachelor’s Degree

Administrative work experience at a higher education institution.

Required Training:

Quarterly Employee Health and Safety Training.

Mandatory compliance training

Work Hours:

Monday through Friday 8:00 AM to 5:00 PM.

Department:

VP Human Resources

Job Open Date:

11/28/2023

Open Until Filled:

No

HR Contact:

Beth Holmes

Special Instructions to Applicants:

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript; if meeting the minimum requirements with an Associate’s Degree or higher.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties (Position Specific):

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement):

Develop and maintain a positive image of the Office of the Vice President for Human Resources with faculty, staff, dignitaries, and the general public.

Serve as an HR Liaison to managers and employees across the campus to help ensure effective communication of important employment information.

Assist with various HR functions as assigned as a fully integrated member of the HR team.

Provide organizational, administrative, and technical support of a varying nature by performing a broad range of projects and assignments. Completion of such assignments involves the collection of data and preparation of reports for the Vice President’s approval.

Advise the Vice President on significant matters and support the other members of management in the achievement of their goals and operational purposes. Maintain relationships with all departments for effective and efficient operation. Make suggestions for improving systems and procedures.

Coordinate the budget building process for all areas within Human Resources, the Vice President’s account, and the Auxiliary Budget for Special Events. Manage budgets, monitor expenditures throughout the fiscal year, and recommend budget adjustments as appropriate.

Alert the Vice President of situations or significant matters that could develop into problems and may require his/her attention.

Serve as Coordinator for the College’s organizational charting system and ensure the system is up to date on a monthly basis.

Develop agenda, provide support materials and take notes for HR meetings, Institutional Policy Committee, Investment Committee meetings, and other meetings as assigned by the Vice President. Distribute notes in a timely manner.

Use appropriate word processing, spreadsheet, database, and graphics software to prepare correspondence, statistical, and informational reports, forms, and other documents, independently or with limited instruction, and make an appropriate distribution.

Work closely with the President’s staff to coordinate the scheduling of presentations to for Regents’ meetings. Assist the Vice President in the preparation of materials for the meetings.

Maintain a comprehensive filing system to ensure easy accessibility to documents. Ensure proper control and security of all files.

Coordinate and oversee special projects, events, and functions as assigned by the Vice President.

Review College policies and procedures related to Human Resources and recommend changes necessary to maintain policies and procedures as up-to-date.

Job Duties (Safety / Policy & Procedures):

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.