Novartis Hiring for Executive Assistant to the Global Head of Chemistry job in Cambridge Full Time

About the role
Location: Cambridge, MA. Presence in on-site office with occasional work from home

About the role: Global Discovery Chemistry, working across 7 disease areas in BioMedical Research, is seeking an enthusiastic, highly engaged, innovative, and caring individual to provide executive-level, team-based administrative support for the Global Head of Chemistry, as well as extensive group and organizational support as part of our operations and administrative team. We are a dynamic, close-working team providing support for the scientists doing exciting research here at Biomedical Research headquarters in Cambridge, MA

Key Responsibilities:

The management of multiple assignments with competing priorities in a fast-paced environment, including:

• Extensive calendar management
• Scheduling and coordinating face-to-face or virtual meetings
• Preparing for, and attending leadership team meetings as needed, taking meeting minutes and distributing them in a timely manner, and keeping action items updated
• Preparing PowerPoint slides and communication letters
• Coordinating onsite and offsite meetings and events within a budget
• Administering SharePoint sites
• Managing various project support
• Processing approval workflows
• Coordinating and scheduling travel
• Preparing and submitting complex expense reports
• Handling confidential information and communication with all levels of management in a professional manner
• Functioning as coverage for other administrative colleagues as neededCommitment to Diversity & Inclusion:
We are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please let us know the nature of your request, your contact information and the job requisition number in your message:

• Novartis: e-mail [email protected] or call +1 (877)395-2339
• Sandoz: e-mail [email protected] or call: +1-609-422-4098

Role Requirements
Essential Requirements:

• 5+ years of highly successful work as an administrative professional supporting executive level management
• Excellent administrative skills including thorough knowledge of standard office procedures and protocols, with the ability to prioritize and handle multiple tasks in a timely fashion.
• Proven experience handling confidential and sensitive information
• Advanced knowledge of Word, Outlook, Excel, PowerPoint, Microsoft Teams, and SharePoint
• A flexible nature, respect for all colleagues, and an eagerness to learn new things.
• Ability to be resourceful and solve problems, offer solutions, and present alternatives.
• Strong organizational, time management, and attention to detail skills.
• Exceptional interpersonal and communication skills (verbal and written).
• Self-motivated and proactive in anticipating needs and thinking beyond the guidelines provided. Someone who takes the initiative to get the task done
• A team-oriented approach.

Desirable Requirements:

• A curiosity and interest in learning about people, organizations, and processes.

Why Novartis: Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $69,300 to $103,900/year; however, while salary ranges are effective from 1/1/23 through 12/31/23, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network