Novartis Hiring for Business Operations Lead, Cardiovascular and Metabolic Diseases job in Cambridge Full Time

Purpose:
The applicant provides high-level of operational and administrative support to the Director of Portfolio Strategy and the Director of Global Operations in the Cardiovascular and Metabolic Disease (CVM) group in Cambridge, MA. The applicant will interact with all CVM associates and participate in NIBR/Novartis processes, initiatives as it pertains to operational support. The applicant will also provide back-up administrative support for the department.

Major Accountabilities:
Ability to manage multiple assignments with competing priorities in a fast-paced environment including:
• Responsible for complex operational assignments in a global, cross-divisional, and external facing context. Actively contributes to strategic-operational projects.
• Act as Subject Matter Expert (SME) for specific processes, systems/tools for the department.
• Involved in user testing for new systems / tools.
• Advise on implementation and testing of new processes, tools/systems.
• Provide operational excellence within area of responsibility.
• Be the “go to” person to support Procure-2-Pay (P2P), Ariba Supplier Lifecycle Performance (SLP) and Master Data Governance-Suppliers (MDG-S) to provide basic training, open tickets to support CVM.
• Independently maintain and provide training for information channels. Be the “go-to” person for MS Teams, SharePoint, Confluence, Timecard reports, Novartis social media channels and other approved software / platforms. Support project teams to develop webpages based on SharePoint or Confluence or other platforms. Update, manage and maintain CVM SharePoint site including Organization Chart and CVM portfolio.
• Coordinate, collate, edit PowerPoint slides to support meetings – scientific and departmental, e.g., Town Hall, Research Board Meetings, Seminars, etc.
• Design departmental workshops / trainings.
• Participate in cross-departmental operational projects with global impact.
• Provide general administrative support in collaboration with the departmental Executive Administrative Assistant: Deal with complex administrative and organizational assignments independently and take care of general administrative tasks.
• Work with Executive Administrative Assistant, plan and coordinate onsite and offsite events and meetings within a budget, including organizing internal and external global meetings, videos, and conference calls. This includes supporting CVM social, DE&I and culture activities.
• Obtain training to become a Persilog coordinator and support other NIBR Persilog coordinators. Manage Persilog for new hires and leavers.
• Monitor and capture travel within the department. Act as a resource for associates when they book travel or have questions regarding corporate cards and T&E policy.
• Act as project coordinator/manager for departmental projects (design, planning, implementation, communication, etc.)
• Design new processes and strategy for operational support of department, such as internal work processes for hiring, on- and off-boarding. Coordinate with CVM Operations, update the CVM Cambridge on-boarding process for new hires. Provide CVM leavers with off-boarding documentation. Work with hiring managers to select correct trainings and ensure compliance of trainings for new hires and annual renewals for current staff.
• Support Electronic Notebook (ELN) compliance.
• Support inventory management for lab instrumentation and computer hardware and software.
• Manage and participate in lab clean outs. Coordinate with facilities, IT and HSE to organize.
• Create a departmental communication process for distribution via emails and social media.
• Support the Pharmacology Council and Seminar series. Collaborate with Talent Acquisition to coordinate and schedule interviews and seminars for potential new hire candidates.
• Coordinate and schedule Invited Speakers and Consultants. Prepare and submit expense reports and monitor approval flows relating to travel and other expenses. Ensure Sunshine Act compliance and complete all necessary documentation for Cross Border forms.
• Order office supplies, including wireless mouse/keyboards, headsets, etc. and maintain office supply inventory for CVM

The pay range for this position at commencement of employment is expected to be between $76,300 and $114,500/year; however, while salary ranges are effective from 1/1/23 through 12/31/23, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.What you will bring to the role:
Education:
• Bachelor’s degree in science is preferred.

Experience:
• 2+ years of experience of highly successful work in a large matrixed company, preferably in a pharmaceutical company.
• SAP experience a plus!
• Basic Scientific understanding
• Creative Communications experience desirable (ie: corporate, social media)
• Exceptional interpersonal skills and communication skills (both verbal and written) are required.
• Must be self-motivated and proactive in anticipating needs and thinking beyond the guidelines provided.
• Someone who takes the initiative to get the task done is needed.
• Curious and interested in learning about people, organizations, science, and processes is required.
• Have a flexible nature, natural respect for all colleagues, and an eagerness to learn new processes.
• Ability to be resourceful and solve problems, offer solutions, and present alternatives.
• Excellent organizational and time management skills.
• Must display a team-oriented approach and be able to work independently.
• Demonstrate ability to prioritize and handle multiple tasks in a timely fashion.
• Advanced knowledge of Word, Teams, Outlook, Excel, PowerPoint, and SharePoint are required.
• Handle confidential information and communication with all levels of management in a professional manner.
• Site attendance is required.

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Why Novartis?
236 million lives were touched by Novartis Innovative Medicines in 2022, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.
We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what’s possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could achieve here at Novartis!

Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

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