Novartis Hiring for Business Operations Coordinator job in Carlsbad Full Time

About the role
Onsite Hybrid
#LI-Hybrid; LI-Onsite

In this role, you will have broad responsibilities supporting the business and the Executive Team (NET) by providing project coordination, operational and administrative support on activities, initiatives and processes according to business needs. Additional responsibilities include serving as the Executive Administrative support to the GM, manage various tools and assets on behalf of the business and develop and deliver effective internal communication plans and events.

Your Key Responsibilities:
• Provide administrative support to GM, executives and teams, acts as a team member for administrative projects & manages the administrative part of special tasks; plan and organize events and meetings; coordinate administrative procedures and systems and devise ways to streamline processes.
• Support Director, Project Management and Business Operations by serving as co-owner and managing or providing administration, as appropriate, for assigned tools and programs, builds process documentation and knowledge.
• Coordinate, develop and deliver communications projects or specific communications programs.
• Project Coordination: manage assigned workstreams, provide project execution and planning support, coordinate activities, monitor action items and communicate to deliver outcomes that drive efficiency and effectiveness.
• Prepare data (Excel, Power Point, Google Analytics, etc.) requested by NET or senior colleagues.
• First point of contact for inner-workings of Navigate; maintain knowledge on business, processes and entities to appropriately resolve issues or direct people to appropriate resources.
• Report technical complaints / adverse events / special case scenarios.
• Other duties as assigned.

Commitment to Diversity & Inclusion:
We are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please let us know the nature of your request, your contact information and the job requisition number in your message:

• Novartis: e-mail [email protected] or call +1 (877)395-2339
• Sandoz: e-mail [email protected] or call: +1-609-422-4098

Role Requirements
• Associates Degree with 5+ years experience or otherwise 7+ years in life science industry in an administrative role
• 5+ years experience with operations and/or project management
• Excellent communication, organization and time management skills
• Strong business mindset, critical thinking skills and resilience
• Ability to anticipate and proactively resolve conflicts, use diplomacy to resolve problems and discreetly handle confidential matters on a regular basis
• Strong customer focus and commitment to delivering high quality deliverables
• Impeccable attention to detail, sound judgement and discretion and aptitude for continuous learning/dynamic knowledge development
• MS Office, SharePoint and Visio experience
Desired:
• Drupal and/or Google Analytics experience preferred

Why Novartis:
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining
to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $XXX – $XXX/year; however, while salary ranges are effective from 1/1/23 through 12/31/23, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

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suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network